Administrative Coordinator

Posted 5 Days Ago
Be an Early Applicant
St. Albans, VT, USA
In-Office
26-28 Hourly
Entry level
Retail
The Role
Coordinates administrative, inventory, shipping, purchasing, onboarding, training, labeling, and office-support activities at a manufacturing site. Processes orders and shipping paperwork, tracks shortages and supplies, supports cycle counts, communicates across production and transportation teams, assists truck drivers and visitors, and maintains operational documentation. Requires strong organization, communication, reliability, attention to detail, computer proficiency, and the ability to manage multiple priorities.
Summary Generated by Built In
Administrative Coordinator

 

The ideal applicant possesses excellent customer service skills, maturity, integrity, and strong attention to detail. Successful candidates make attendance a priority and are reliable and punctual. Excellent communication skills are a must along with a friendly, professional demeanor. The ideal applicant is self-motivated, able to navigate cross-functional teams, and willing to take the lead on ever-evolving responsibilities. The ideal applicant shows excellent leadership and is willing to coach and mentor others with similar tasks and responsibilities.

Hours: 7am - 3:30pm Monday - Friday

Pay range: $25.50 - $28 per hour

Standard Job Responsibilities

Must be able to communicate with a diverse group of people from a variety of departments.

Truck scale bulk responsibilities – paperwork, NBi processing, customer contact, etc.

Prepare documents necessary for manufacturing to fill bulk & bag orders for customers.

Process and file truck loading and unloading paperwork.
Work with transportation and CSR to ensure plant to plant deliveries are timely.

Track and investigate weekly product/shipping shortages.

Track and request ship life extensions – drive inventory changes/transfers on aging product.

Support monthly and annual inventory cycle counts for the site – assign counts to employees weekly.

Assist with company uniforms & composite toe boot ordering process as needed.

Order supplies on an as needed basis (i.e. first aid, safety supplies, office supplies, etc.).

Track office and PPE supplies to mitigate shortages.

Process purchase orders, sales orders, and work orders in NBi.

Answer phones and direct phone calls.

Tag and label management – verification, printing, inventory of needed paper, Sharepoint updates, Brill, etc.

 

 

Additional Responsibilities

 

EEO Responsibilities – I9 processing and onboarding.

New hire safety and quality training and tracking.

Provide leadership and guidance to truck drivers both delivering and receiving.

Box, assemble, and ship ingredients via UPS for sales orders.

Answer office door for visitors and ensure the sign-in log is filled out.

Print drawcards in Brill, send formulas to WEM, and fill out the drawcards with the appropriate data.

Print analysis tags for customer orders and place them with the correct drawcards.

Use the live schedule to prioritize needed paperwork for orders for hand adds and production.

Communicate with production when changes on work orders occur.

Communicate with formulations, CSR, and the schedulers when issues occur and changes in workflow are necessary.

Support cross-functional teams, i.e. shipping, transportation, CSR, quality, and safety.

Cost reduction initiatives – trash, office supplies, energy usage, etc.

Print analysis tags for straight line work orders in NBi.

Skills Required
Proficiency with the MS Office suite of programs. 
Efficient typing and computer skills.

Well-developed communication skills, both oral and written. 
Critical reasoning skills.

Strong communication skills.
Excellent organization and strong attention to detail.
Ability to work effectively with cross-functional groups and people.

Skilled at balancing multiple tasks and responsibilities simultaneously.

Competencies Required
Excellent attendance.
Professional communication skills.
Team oriented.
Self-motivated; takes initiative.

Accountable and responsible.

Leadership and coaching skills.

 

Education Required

High school diploma/GED  
 

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

We provide a broad portfolio of benefits to keep you and your family at your best. Land O'Lakes is Where Your Future Takes Root.

Land O’Lakes and our global entities support diversity in employment practices.

Neither Land O’Lakes, nor its affiliates or search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.    

                                                                                                  

If you need to submit a reasonable accommodation request to complete the employment application process, please call the HR Solution Center at 844-LOL-HR4U (844-565-4748) M-F 8:00am-4:30pm CT. 

Skills Required

  • High school diploma or GED
  • Proficiency with the Microsoft Office suite
  • Efficient typing and computer skills
  • Well-developed oral and written communication skills
  • Critical reasoning skills
  • Excellent organization and strong attention to detail
  • Ability to work effectively with cross-functional groups and people
  • Ability to balance multiple tasks and responsibilities simultaneously
  • Excellent attendance and punctuality
  • Professional communication skills
  • Team-oriented approach
  • Self-motivation and initiative
  • Accountability and responsibility
  • Leadership and coaching skills

Land O'Lakes, Inc. Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Land O'Lakes, Inc. and has not been reviewed or approved by Land O'Lakes, Inc..

  • Retirement Support Retirement programs include automatic company contributions to retirement savings and additional support via 401(k) and HSA contributions. Legacy eligibility for a pension plan adds further long‑term security for some employees.
  • Healthcare Strength Health coverage includes medical, dental, vision, and mental health support with confidential counseling and free therapy or coaching sessions for employees and dependents. Benefits begin on the start date, removing prior waiting periods.
  • Leave & Time Off Breadth Paid time off, holidays, and paid leaves cover disability, parental, maternity, and caregiving needs. Caregiver and parental leave policies have been expanded to cover broader family situations, including foster placements prior to adoption.

Land O'Lakes, Inc. Insights

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The Company
HQ: Arden Hills, Minnesota
6,501 Employees
Year Founded: 1921

What We Do

Land O’Lakes, Inc. is a 100-year-old farmer- and retailer-owned cooperative originally formed with the purpose of working together to create new market opportunities. Fast forward to today and we’ve built on that uniting spirit, developing a comprehensive and leading view of agriculture while maintaining an unwavering commitment to delivering strong annual performance and long-term, shared success with our member-owners. Land O’Lakes believes farmers are the entrepreneurs who truly change the world for the better. By working together with our member-owners, we can continue to strengthen our system, champion farming’s true potential and place our farmer- and retail-owners at the heart of creating a better world for all.

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