At Air Liquide, we RESPECT, HONOR and VALUE diversity.Air Liquide is Hiring for an Administrative Coordinator.
This position is located at Varennes.
Summary Job description : We are seeking a detail-oriented Administrative Coordinator, to join our Eastern Canada operations. You will be the central hub for our daily operations, procurement and project logistics, ensuring that all necessary parts, documentation, and financial processes are synchronized to deliver seamless service to our customers.
Key Responsibilities:
Strategic Sourcing & Project Procurement:
Secure competitive quotes for day to day purchasing equipment and components to optimize project budgets and operational efficiency.
Coordinating with the procurement team for larger projects.
Procure-to-Pay Workflow & Financial Administration:
Manage the end-to-end financial workflow by creating requisitions, and tracking PO creation.
This includes processing invoices for multiple plants and installation sites, managing utility invoices, handling PO balancing/on-hold reports and follow-up items, and managing statements/accounts with suppliers.
Compliance and Documentation Management:
Oversee and maintain essential regulatory documentation from suppliers to ensure adherence to industry standards.
This includes Avetta management/support for our contractors (variance requests and administration), QC File Management (equipment calibration documents, test reports, etc.), and Intelex document control administration and data entry.
Logistics, Receiving, and Inventory Control:
Coordinate procurement logistics, including sourcing, order tracking, warehousing, coordination, and freight forwarding for remote projects.
Coordinating with the logistics team to organize item shipments and cross-border logistics.
Perform receiving inspections (pressure equipment, completion and filing of QC documentation).
Monitor and manage parts inventory to ensure appropriate quality control requirements are met and guarantee availability of parts as required.
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Required qualifications:
Required Education:
High School diploma or High School professional program - administration, or College degree in administration
Required Length & Type of Experience:
Previous experience in procurement, logistics, or project coordination within an industrial or mechanical setting.
Knowledge, Skills & Abilities:
Proven ability to manage multiple priorities across geographically dispersed locations.
Strong communication skills to ensure clear internal reporting.
Exceptional attention to detail regarding documentation and financial processing.
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
Skills Required
- High School diploma or College degree in administration
- Previous experience in procurement, logistics, or project coordination within an industrial or mechanical setting
- Experience managing procure-to-pay workflows, creating requisitions, tracking PO creation, and processing invoices
- Experience with Avetta management/support (contractor variances and administration)
- Intelex document control administration and data entry experience
- Proven ability to manage multiple priorities across geographically dispersed locations
- Strong communication skills for clear internal reporting
- Exceptional attention to detail for documentation and financial processing
Air Liquide Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Air Liquide and has not been reviewed or approved by Air Liquide.
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Healthcare Strength — Health insurance and life coverage are broadly provided under a global common care baseline that includes inpatient and outpatient healthcare. Dental and vision coverage are present in many locations, and short-term disability provisions have been enhanced.
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Parental & Family Support — Policies provide at least 14 weeks of fully paid maternity leave globally and paid parental leave for non-birthing parents in the U.S. Childcare benefits are available in some countries as part of the package.
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Strong & Reliable Incentives — Annual incentive bonuses, performance bonuses for exceeding goals, and profit-sharing are integrated into the total rewards structure. Feedback suggests additional earning avenues like overtime can further augment pay in eligible roles.
Air Liquide Insights
What We Do
A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 75 countries with approximately 66,400 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.
