The Role
Provide administrative support including preparing documents, invoices, reports; organizing files and schedules; processing paperwork; managing calendars, meetings, and travel; responding courteously to internal and external stakeholders; and completing special projects as assigned.
Summary Generated by Built In
Job Summary & Responsibilities
Provide administrative support and assistance to staff and management by organizing files, preparing and processing documents, and providing courteous service.
Responsibilities:
- Prepare invoices, reports, memos, letters, statements, and/or other documents using word processing, spreadsheets, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and appropriate dissemination.
- Organize, file, and retrieve corporate documents, records, and reports.
- Organizes and maintains schedules, calendars, meetings, conferences and/or travel arrangements.
- Provide information and courteous service to a wide variety of internal and external individuals that include executives, managers, professionals, operations personnel, customers, and general public.
- Process documents and paperwork in a timely and accurate manner.
- Perform other job-related duties and special projects as required.
Job Requirements/Minimum Qualifications:
Education: Associate, Vocational, or Technical Degree or equivalent work experience.
Experience: 1-2 years experience in an administrative support role.
Course(s) of Study: Administrative Assistant AAS Degree or related field of study.
Required Knowledge, Skills, and Abilities:
- Must be able to commit to Ruan's value statement by acting with integrity in everything we do.
- Must be able to meet behavioral expectations and perform in alignment with our guiding principles: safety, people, customer, performance, and continuous improvement.
- Must have basic knowledge of business procedures and organizational structure. Must have the ability to work in a fast-paced environment. Employee must also have a strong working knowledge of MS Office software that includes MS Word, Excel, and PowerPoint. Employee must have the ability to retain strong professional demeanor and rapport with management and customers. Must have strong organizational, verbal and written communication skills with basic business composition skills.
Benefits: Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.
Skills Required
- Associate, Vocational, or Technical Degree or equivalent work experience
- 1-2 years experience in an administrative support role
- Course of study: Administrative Assistant AAS degree or related field
- Strong working knowledge of MS Office (Word, Excel, PowerPoint)
- Basic knowledge of business procedures and organizational structure
- Strong organizational, verbal, and written communication skills; basic business composition skills
- Ability to work in a fast-paced environment and maintain professional demeanor with management and customers
- Ability to organize, file, retrieve corporate documents, and process paperwork accurately and timely
- Ability to organize and maintain schedules, calendars, meetings, conferences, and travel arrangements
- Commitment to company values and behavioral expectations (integrity, safety, people, customer, performance, continuous improvement)
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The Company
What We Do
About Ruan Founded in 1932, Ruan is a family-owned transportation company providing Dedicated Contract Transportation, Managed Transportation, Value-added Warehousing, and Brokerage Support Services. With more than 90 years of transportation and logistics experience, Ruan is one of the top 10 privately owned transportation service companies in the country. The company operates in 48 states and has more than 300 locations nationwide.
