The Administrative Coordinator
Provides administrative support to leadership and department staff.
Serves as a resource to staff by answering questions and resolving concerns.
Coordinates payroll processes and maintains time and attendance records.
Supports licensure tracking and regulatory compliance activities as applicable.
Maintains databases, files, and department records.
Coordinates meetings, events, and scheduling logistics.
Provides technical and clerical support including report preparation and document management.
Creates and maintains spreadsheets, presentations, and reports.
Collaborates with team members on projects and data-related activities.
Composes correspondence and prepares reports, agendas, and meeting minutes.
Maintains confidentiality of sensitive information.
Provides excellent customer service in a dynamic work environment.
Education: Associate degree required or 2 years of experience may be considered in lieu of degree.
Experience: Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
Licensure/Certification: Not required.
Life Support: Not required.
Other Minimum Qualifications: Advanced computer skills including Microsoft Office applications. Strong communication, organizational, and multitasking skills. Ability to handle confidential information and work in a fast-paced environment.
This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
Compensation Range:
$18.70 - $26.18Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.
Recruiter:
DANA JOHNSONRecruiter Email:
[email protected]For more information, contact the HR Service Center at 1-800-599-2537.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.
For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies
Benefits, Pay and Well-being at Carilion ClinicCarilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life – at work and when you’re away.
When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:
- Comprehensive Medical, Dental, & Vision Benefits
- Employer Funded Pension Plan, vested after five years (Voluntary 403B)
- Paid Time Off (accrued from day one)
- Onsite fitness studios and discounts to our Carilion Wellness centers
- Access to our health and wellness app, Personify Health
- Discounts on childcare
- Continued education and training
Skills Required
- Associate degree or 2 years of experience (may be considered in lieu of degree)
- Minimum 2 years experience in data collection, analysis, or advanced administrative support
- Advanced computer skills including Microsoft Office applications
- Strong communication, organizational, and multitasking skills
- Ability to handle confidential information and work in a fast-paced environment
- Experience coordinating payroll processes and maintaining time and attendance records
What We Do
Carilion Clinic is a non-profit integrated health care organization serving nearly one million people in Virginia through a comprehensive network of hospitals, outpatient specialty centers, and advanced primary care practices.
