Administrative Coordinator

United Anesthesia Services (UAS) is a physician-owned anesthesia practice serving leading health systems and surgical facilities throughout the Greater Philadelphia region. Since 1996, UAS has grown into one of the largest private anesthesia practices in the area, employing approximately 460 anesthesiologists and CRNAs across multiple divisions.

The Administrative Coordinator provides direct support to the Senior Director of Administration and serves as a key administrative resource supporting human resources, recruitment, employee engagement, communications, and special projects. This position is ideal for an organized, detail-oriented professional seeking exposure to healthcare administration and human resources with opportunities for future growth!

Essential Responsibilities

Administrative Support

• · Provide direct administrative support to Senior Director of Administration and United Division team.
• · Coordinate meetings, calendars, agendas, and follow-up action items.
• · Assist with board, committee, and leadership meeting preparation.
• · Maintain administrative records, reports, and departmental documentation.
• · Coordinate office projects and special initiatives.
• · Maintain office supplies
• · Front desk visibility for vendors and visitors

Human Resources Support

• · Assist with clinical and corporate employee onboarding and orientation activities as needed.
• · Prepare employment-related documents and personnel file updates in Paycom.
• · Monitor and coordinate employee status change documentation and workflow tracking.
• · Support employee communications.
• · Maintain records and ensure document retention compliance.
• · Assist with employee engagement initiatives and recognition programs.

Recruitment & Workforce Support

• · Assist with candidate outreach and recruitment event coordination.
• · Maintain applicant tracking and recruitment databases.
• · Help talent management team coordinate interview scheduling and candidate communications as needed.
• · Assist with job posting management in Paycom, Gasworks, LinkedIn, and other recruitment platforms.
• · Support workforce reporting and staffing metrics.

Communications & Marketing Support

• · Assist with development of internal communications.
• · Support employee announcements and engagement campaigns.
• · Assist with event planning for recruitment, networking, and employee appreciation events.
• · Maintain recruitment and marketing materials.
• · Coordinate website and social media content updates as assigned.

Project & Operational Support

• · Support implementation of organizational initiatives and process improvement projects.
• · Assist with workflow documentation and policy administration.
• · Maintain tracking logs, dashboards, and project status reports.
• · Provide administrative support related to future organizational integration and growth initiatives.

Required

• · Associate's degree or equivalent combination of education and experience.
• · Minimum 3 years of administrative support experience.
• · Strong organizational and project coordination skills.
• · Excellent written and verbal communication skills.
• · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• · Ability to manage multiple priorities in a fast-paced environment.
• · Demonstrated professionalism and discretion when handling confidential information.

Preferred

• · Bachelor's degree.
• · Experience supporting healthcare operations, physician practices, or healthcare organizations.
• · Experience with Paycom or comparable HRIS systems.
• · Experience coordinating recruitment, onboarding, or HR-related activities.
• · Experience with Canva, SharePoint, or project management platforms.
• · Interest in pursuing a career path in Human Resources, Healthcare Administration, or Operations.

Competencies

• · Exceptional attention to detail
• · Customer service orientation
• · Relationship building
• · Initiative and problem-solving
• · Professional communication
• · Adaptability and flexibility
• · Confidentiality and sound judgment
• · Project coordination

Growth Opportunity

This position is designed to provide broad exposure to healthcare administration, recruitment, employee engagement, and human resources functions. Successful candidates may have opportunities to assume increasing responsibilities in human resources, workforce planning, employee relations, recruitment, and organizational development as the organization continues to grow.