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- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
We are searching for a highly experienced administrative office coordinator who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office of the Applied Research Laboratory (ARL) at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will:
Complete general administrative functions and activities for A2SO division heads and leadership
Perform moderately complex and confidential administrative duties
Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
Update personnel records for the division, update email distribution lists
Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses
Required Skills/Experience areas include:
SAP/Concur or similar travel/expense/invoice tool
Workday or similar human capital tool
Atlassian tools such as Confluence/Jira, or similar collaboration tool
Collaboration with teams, projects, or programs
Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective
Preferred Skills/Experience areas include:
Security Information Management System, or similar security/visit request system Classified Control System
Penn State University policies and procedures
Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
Your working location will be fully on-site, located in State College, PA.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
Candidates must submit a cover letter of interest and a resume to be considered.
ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.
FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $51,504.00 - $77,304.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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Skills Required
- Associate degree and 4+ years of relevant experience or equivalent combination of education and experience
- U.S. citizenship
- Eligible to obtain a government security clearance, participate in drug testing, and comply with monitoring requirements
- Proficiency in Microsoft Office (PowerPoint, Word, Outlook, Excel)
- Experience with SAP/Concur or similar travel/expense/invoice tool
- Experience with Workday or similar human capital tool
- Experience with Atlassian tools (Confluence/Jira) or similar collaboration tools
- Ability to perform confidential administrative duties, coordinate multiple calendars, and manage procurement and travel processes
- Submission of a cover letter and resume
- Successful completion of background checks
- Familiarity with fast-paced office environments and strong organizational and communication skills
- Experience coordinating with HR, security, IT, and facilities processes and documentation
- Willingness to work fully on-site in State College, PA
- Experience with Security Information Management System or Classified Control System
- Familiarity with Penn State policies and procedures
- Current eligibility for access to classified information at the Secret level or higher
Penn State University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Penn State University and has not been reviewed or approved by Penn State University.
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Retirement Support — Employer contributions to SERS and the TIAA Alternate Plan are described as significant, with supplemental retirement options available. Feedback suggests these choices and contributions create strong long‑term value.
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Leave & Time Off Breadth — Full‑time employees accrue over 24 sick and vacation days annually, with additional university holidays and a winter break. Feedback suggests this depth of leave supports work–life balance.
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Inclusive Benefits Coverage — A 75% tuition discount extends to employees, spouses, and dependent children up to age 26 across resident instruction, World Campus, and Penn College courses. Feedback suggests this broad eligibility meaningfully enhances total rewards, especially for families.
Penn State University Insights
What We Do
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our nearly 88,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the world. From access to state-of-the-art resources to interdisciplinary pursuits in collaborative atmospheres, a Penn State degree is more than an education. The experiences and knowledge gained here will form the foundation for the lives our students build. Their contributions to the world begin with a Penn State degree. We Are Penn State.
