Administrative Coordinator - School of Computer Science - LTI

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Language Technologies Institute (LTI) at Carnegie Mellon University is a world-renowned research and education hub at the forefront of natural language processing, machine learning, artificial intelligence, and human-computer interaction. Established within the School of Computer Science, LTI pioneers innovative approaches to understanding, processing, and generating human language in both written and spoken forms.

LTI is seeking a dedicated Administrative Coordinator to join the team! This position provides comprehensive administrative, secretarial, and departmental workflow support, including budget assistance and guidance to junior staff. It also involves representing the department on campus-wide projects and initiatives.

Core Responsibilities:

• Administrative Support: Arranging domestic/international travel for faculty and faculty team trips. General administrative support such as maintaining office supplies, copying materials, hanging posters, etc.
• Calendar Management: Maintaining individual faculty calendars or other project related calendars. Scheduling with internal and external customers to prevent conflicts or overlapping events, and to ensure that all needed resources (i.e., conference rooms, meals, phone, etc.) are available.
• Financial Reporting: Running web reports, reviewing for project charging accuracy
• Technical Skills: Building and running websites, shared directories, databases, social media, and/or digital information archives. Editing, writing, performing graphics improvements using various software and tools. Crafting and handling file systems using online storage systems such as Box
• Event Management: Planning and coordinating events such as seminars, workshops, conferences, colloquium, retreats, etc., for both on- and off- campus locations. Including coordination of travel, transportation, meals, registration, etc. Planning, preparing and distributing itineraries or meeting agendas; ensuring meeting materials are produced and are available
• Course Management: Scheduling TA sessions, copying course materials, entering grades into S3 system, handling course work through blackboard or other systems
• Transactional Accounting: Managing expense reimbursements for faculty team travel and general business activity. Procures goods and services (with mentorship from campus procurement support), arranging payments using a purchasing card (P-Card), special service payments, contracts, purchase orders, arranging wire transfers, and other means. P-Card verifications. Processing cost redistributions. Ensuring purchases and expenses are properly charged in adherence to sponsored project and other internal budgets.
• Additional Support: Handling support staff or student workers through distribution of work and review of work progress. Assisting in the training of newly hired staff and students and providing feedback on performance
• Performs related work and special projects as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University.  We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High school diploma or GED required. Associate’s degree preferred.
• 3-5 years of administrative support experience required.
• Higher education experience a plus.
• Strong interpersonal, organizational, communication and planning skills required.
• A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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