Administrative Coordinator I

At Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care.

You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life.

Here, you’ll win with:

Support that keeps you well

• Medical, dental, and life insurance

• Company-paid short- and long-term disability

• FSAs and dependent care options

• Vision and legal benefits

• Gym discounts and wellness clinics

• Tuition reimbursement—for you and your dependents

Opportunities to grow

• Clear paths to promotion and internal mobility

• Training, coaching, and mentorship

• Development programs to support your goals

Time for what matters

• Paid vacation and holidays in your first year

• A culture that respects work-life balance

Job Description:

Provides a wide variety of administrative and staff support services to the Director of Operations and other manufacturing and operations team members as assigned, and that the business functions efficiently.  Administers programs, projects and/or processes specific to manufacturing and operations. Performs other tasks as required. This is a grade 3, position, working a day shift position.

ESSENTAIL DUTIES AND RESPONSIBILITIES

·       Locates and attaches appropriate files to correspondence to be answered by employer

·       Composes letters and memoranda from dictation, verbal direction or from knowledge of company policy and procedures

·       Participate in or lead department or company programs (holiday events or programs, etc.)

·       Coordinate and schedule communication meetings: Viewpoint, department meetings, etc.

·       Facilitate technology needs for successful meetings: telephone, computer, presentation set up.  Arrange meeting rooms, food, etc.

·       Prepares professional presentations (Word, Power Point, Excel)

·       Compiles and maintains records of business transactions and office activities of establishment utilizing knowledge of systems or procedures

·       Composes announcements, postings, letters, emails, memorandum and other communication as needed

·       Assists executive in some administrative details, usually of a confidential nature

·       Orders supplies and other materials as needed

·       Schedules/makes appointments, travel arrangements, hotel accommodations, car rental, etc

·       Answers telephone and gives information to callers and routes calls

·       Reads and routes incoming mail, answers correspondence and prepares outgoing mail

·       Performs other position appropriate duties as required in a competent, professional and courteous manner

KNOWLEDGE, SKILLS, and ABILITIES

• Excellent written and verbal communication skills.
• Superb organizational skills.
• Outstanding interpersonal skills.
• A willingness to learn. 
• Strong administrative and organization acumen and understanding of business operations 
• Project manager training and experience is a plus 
• Demonstrated success working in a cross-departmental  organization environment 
• Credibility to lead and influence at all levels 
• Team player with proven track record of managing projects 
• Able to develop and manage project plans and coordinate people and internal/external resources to achieve results outlined in plan 
• Strong communication skills in both written and verbal format 
• Excellent computer skills including Microsoft Office applications (Excel, Word, and Power Point) and HRIS experience.  (Access and Workday preferred) 
• Ability to use SmartSheet 
• Knowledge of work requirements of individuals within the department 
• Ability to maintain confidentiality in all aspects of the position 
• Ability to manage multiple priorities

MINIMUM REQUIREMENTS

EDUCATION: Select one from the drop down

Associate Degree Required or equivalent combination of education and experience; 1yr experience may substitute for 1yr of degree

Concentration in Business Administration or related field

Maximum substitution of two years

EXPERIENCE: Select one from the drop down

2+ years Administrative experience. 

WORKING CONDITIONS 

PHYSICAL REQUIREMENTS: Select one from the drop down

Sitting in a comfortable position with frequent opportunity to move about. Examples: executive, management and secretarial position 

ENVIRONMENT: Select one from the drop down

Located in a comfortable indoor area. Examples: executive, management and support positions

We’re looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart.

Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.