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The Role
Provides administrative support for club operations, including data entry, billing, invoicing, deposits, payroll reconciliation, supply ordering, record keeping, grant documentation, reports, and meeting coordination. Serves as liaison for Wisconsin Shares, maintains financial and personnel files, operates office equipment, and may supervise support staff or oversee site operations in the Club Manager’s absence.
Summary Generated by Built In
Job Summary:
Responsible for the area administrative support, which includes the purpose requisitions, billing processes, and bulk ordering. Duties at the Club include clerical work, record keeping, and supervising support staff.
Responsibilities:
(Level 1)
- Completes data entry for Membership & Wisconsin Shares.
- Ensures proper receipt of all Club income, maintains adequate supply of receipts.
- Prepares and submits invoices for payment.
- Operates and maintains office equipment and orders supplies.
- Primary liaison for Wisconsin Shares.
- In absence of and under the direction of the Club Manager is responsible for staff, members, building and operational duties.
- Must participate in required trainings by the Club, County, State, and/or funders.
(Level 2)
In addition to Level 1:
- Responsible for the payroll/timekeeping reconciliation; including time off requests and allocates and documents staff hours to specific grants.
- Deliver and implement timely site reports.
- Maintains supply of purchase requisitions and request forms to staff; keeps ledger of staff expenditures.
- Prepare financial deposits, ensures proper receipt of all Club Income; maintains adequate supply of receipts and monitors petty cash.
- Responsible for administrative support for W2 updates, Registry, and Camp.
- Maintain Club files including but not limited to personnel and budgetary.
- Maintains up-to-date mailing lists for the Advisory Council, as well as other community group, schedules meetings, prepares the room and sends out meeting notices.
Education Skills & Experience:
Level 1 Pay grade 5
- High School Diploma or equivalent.
- Two to three years of experience with data systems, a high level of knowledge, customer service and clerical skills.
- Computer literacy essential in Excel, Word, and PowerPoint.
- Basic math, reading, and writing proficiency.
- Good oral and written communication skills.
- Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.
Level 2 Pay Grade 6
In addition to Level 1
- One year of supervisory experience.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Monday-Friday
2:30PM-8:00PM
Skills Required
- High school diploma or equivalent
- Two to three years of experience with data systems
- High level of knowledge, customer service, and clerical skills
- Computer literacy in Microsoft Excel, Word, and PowerPoint
- Basic math, reading, and writing proficiency
- Good oral and written communication skills
- Valid Wisconsin driver's license
- Good driving record
- Meets state-required automobile insurance minimums
- One year of supervisory experience for Level 2
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The Company
What We Do
Boys & Girls Clubs of Greater Milwaukee is a youth-serving organization that offers safe spaces, caring mentors, and growth opportunities for Milwaukee youth. Its after-school, summer, and camp programs span academic success, college access, career and workforce readiness, character and leadership, health and well-being, recreation, meals, and arts access. Its mission is to empower young people, especially those who need support most, to reach their potential and build bright futures.
