The Role
Provides advanced administrative support to Highlands College leadership, faculty, staff, students, and visitors. Manages clerical, budget, and purchasing transactions; maintains records and communications; coordinates meetings and campus events; and supports students and families. Serves as Pearson Testing Center site manager and proctor as needed, while overseeing work-study and testing center personnel. Requires strong organization, communication, confidentiality, customer service, and Microsoft Office skills.
Summary Generated by Built In
Job Title: Administrative Associate IV
Department: Highlands College
Employment Type: Full-Time
Rate: $18.191/HR
Highlands College is seeking a highly organized, detail-oriented, and proactive Administrative Associate to support our team and contribute to student and institutional success. This position provides advanced administrative support, including coordinating daily operations, managing communications, maintaining records, assisting with projects, and supporting faculty, staff, and students. The ideal candidate is a strong communicator, demonstrates excellent customer service, exercises sound judgment, and thrives in a fast-paced, team-oriented environment. Join Highlands College and be part of a team dedicated to providing quality education, developing skilled professionals, and supporting Montana’s workforce.
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.
Applications received by October 14, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
Duties:
Duties include being the administrative assistant to the Highlands College Leadership Team and Faculty; and, also oversees all clerical and budget/purchasing transactions for all Highlands College employees/programs. Due to the fact that the Pearson Testing Center is also located in this building, this person will also be a Pearson Site Manager and proctor (as needed) for the site. This individual also oversees multiple employees including the Highlands College work study and Pearson Testing Center Personnel. This individual is also critical in organizing campus events including Industrial Advisory Board meetings (twice yearly), Highlands Trades and Tech Day (every fall), annual fundraising event (Golf Scramble every spring), our Highlands Exploration Day (spring), and this year our first Highlands College Career Fair (spring). This person also assists students with all administrative questions and gives direction to students and families who are on campus or visiting campus.
Required Qualifications:
Preferred Qualifications:
Please include:
Department: Highlands College
Employment Type: Full-Time
Rate: $18.191/HR
Highlands College is seeking a highly organized, detail-oriented, and proactive Administrative Associate to support our team and contribute to student and institutional success. This position provides advanced administrative support, including coordinating daily operations, managing communications, maintaining records, assisting with projects, and supporting faculty, staff, and students. The ideal candidate is a strong communicator, demonstrates excellent customer service, exercises sound judgment, and thrives in a fast-paced, team-oriented environment. Join Highlands College and be part of a team dedicated to providing quality education, developing skilled professionals, and supporting Montana’s workforce.
Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.
Applications received by October 14, 2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.
Duties:
Duties include being the administrative assistant to the Highlands College Leadership Team and Faculty; and, also oversees all clerical and budget/purchasing transactions for all Highlands College employees/programs. Due to the fact that the Pearson Testing Center is also located in this building, this person will also be a Pearson Site Manager and proctor (as needed) for the site. This individual also oversees multiple employees including the Highlands College work study and Pearson Testing Center Personnel. This individual is also critical in organizing campus events including Industrial Advisory Board meetings (twice yearly), Highlands Trades and Tech Day (every fall), annual fundraising event (Golf Scramble every spring), our Highlands Exploration Day (spring), and this year our first Highlands College Career Fair (spring). This person also assists students with all administrative questions and gives direction to students and families who are on campus or visiting campus.
Required Qualifications:
- Minimum High School Diploma or equivalent.
- Basic computer skills and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Clear and concise written and verbal communication skills.
- Excellent organizational and time management skills.
- Ability to work independently and handle confidential information.
- Use professional phone and email etiquette, and handle basic tasks e.g. copying, scanning, and faxing.
- Schedule in-person and online meetings using Outlook and Teams application and document meeting minutes.
- Ability to work with students, faculty, and the public with a positive attitude.
Preferred Qualifications:
- Two or four-year degree in business administration, office administration or communications.
- 1-3 Years of experience in administrative or clerical support role.
- May be required to lift up to 25 pounds and walk moderate distances around campus, with or without reasonable accommodation.
Please include:
- Cover letter addressing qualifications,
- Resume
- Contact information for 3 professional references.
Skills Required
- High school diploma or equivalent
- Basic computer skills and proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Clear and concise written and verbal communication skills
- Excellent organizational and time management skills
- Ability to work independently and handle confidential information
- Professional phone and email etiquette, including copying, scanning, and faxing
- Ability to schedule in-person and online meetings using Outlook and Teams and document meeting minutes
- Ability to work positively with students, faculty, and the public
- Two- or four-year degree in business administration, office administration, or communications
- One to three years of administrative or clerical support experience
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The Company
What We Do
Montana Technological University, founded in 1900 as the Montana State School of Mines, is a leading STEM institution in the Rocky Mountain West, established to meet the demand for engineers and resource managers.
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