Administrative Associate – Electric

Primary Responsibilities

• PAYROLL:
• Collect and review timesheets for the electric stage crew and shop employees, and timely and accurately enter payroll data into the Met’s proprietary payroll system. 
• Develop and maintain knowledge of:
• IATSE Local 1 collective bargaining agreements and work rules that affect pay.
• The Met’s payroll systems and structure of pay codes to accurately assign the correct activity and pay codes.
• Weekly operations schedules and crew assignments to understand the weekly work of the Electric Department and the correct corresponding pay codes for the work.
• Provide research, data gathering, and analysis for payroll-related questions
• Answer department staff questions about paychecks and timesheets, and make corrections as needed.
• PURCHASING:
• Process and track all department purchase orders and accounts payable submissions
• Maintain purchasing files and records
• Interface with Production Finance Manager to track expenses and maintain vendor relations on behalf of the department.
• Track and manage deliveries for the Electric Department with outside vendors and internal staff, and coordinate loading dock deliveries and distribution of materials.
• OTHER ADMINISTRATIVE DUTIES:
• Perform administrative duties including answering office telephone, taking messages, keeping attendance records, ordering office supplies.
• Initiate and track Electric Department new-hire and job-change paperwork in coordination with HR
• Other assignments as needed.

Skills and Qualifications

• BA degree or equivalent.
• Excellent verbal and written communication skills
• Strong mathematical skills and attention to numerical detail.
• Experience in data entry or bookkeeping. Some Accounts Payable experience preferred.
• Experience managing timesheets and entering payroll data preferred
• Ability to acquire new computer skills and master new data systems quickly. Experience with Excel, Word, and Adobe Pro preferred.  
• Some understanding/familiarity with technical theatre preferred.

Physical Demands

• This is a full-time, on-site position
• Strong attention to detail.
• Ability to multi-task.
• Must be able to work well in a high-pressure/fast-paced environment
• Must be able to work successfully with a variety of personality types
• Must be able to learn and adapt to a changing work environment
• Must be able to work successfully both independently and as part of a team
• Regularly required to sit, talk, and hear
• Frequently required to use repetitive hand motion and to stand, walk, reach, bend
• Occasionally required to lift up to 20 pounds.