Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Administrative Assistant. This hybrid role will be in Titusville, NJ.

About Innovative Medicine 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Statistics & Decision Sciences (SDS) is a function of Quantitative Sciences & Clinical Pharmacology. SDS comprises of Cardiopulmonary, Oncology, Immunology, Neuroscience, Medical Affairs, Post Approval Lifecycle Management, and Discovery & Manufacturing Statistics; Statistical Modeling Methodology & Consulting; and Strategic Business & Computing Operations (SBCO).

The SBCO organization applies deep understanding of drug development, statistics, scientific computing, business operations, and enabling technologies to deliver scalable, compliant, and high value solutions for SDS. SBCO comprises three integrated units: Strategy & Business Operations (SBO), Scientific Computing Operations (SCO), and the SDS Centralized Administrative Network (SCAN).

The Experienced Assistant provides routine administrative support within the SDS Centralized Admin Network (SCAN) service model. This role contributes to pooled administrative support, executing tasks aligned with defined service levels and processes.

The role focuses on delivering accurate, timely, and high-quality administrative support while maintaining professionalism, discretion, and effective communication. Work is completed with guidance, following established processes and service expectations.

Principal Responsibilities

Expertise:
•    Supports scheduling of meetings and calendar activities for assigned teams.
•    Assists with preparation and coordination of meeting logistics including agendas, materials, and technology setup.
•    Provides logistical support for meetings and events (onsite, offsite, virtual, hybrid) following SCAN service standards.
•    Supports administrative tasks such as document preparation, formatting, filing, and record management.
•    Supports complex and short notice travel arrangements, ensuring timely coordination and adherence to company processes.
•    Provides space management support, including coordination of workspace requests and related administrative activities.
•    Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders.
•    Assists with onboarding and offboarding activities including interview scheduling and coordination.
•    Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy.
•    Supports general office coordination including supplies and visitor logistics.

Innovation:
•    Identifies opportunities to improve administrative processes within defined scope.
•    Build knowledge of tools and systems to improve efficiency of service delivery.

Impact:
•    Ensures timely and accurate delivery of administrative support services following SCAN service level expectations.
•    Maintains confidentiality and handles sensitive information appropriately.
•    Supports team productivity through reliable execution of assigned tasks.
•    Has flexibility to travel to other local sites, such as Raritan or Spring House, to support town halls and attend other meetings as needed, at least once a quarter.

Key Behavior:
•    Demonstrates professionalism, attention to detail, and organizational skills.
•    Communicates clearly and collaborates effectively with stakeholders.
•    Manages priorities with guidance and adapts to changing needs.
•    Applies company policies, procedures, and SCAN standards consistently.
•    Demonstrates Johnson & Johnson Credo values and leadership behaviors.

Principal Relationships

This position reports to the Team Lead, SDS Centralized Administrative Network within SDS Strategic Business & Computing Operations. The role will collaborate closely with SBO and SCO units, ensuring effective, high-quality and timely support to SBCO and broader SDS.

•    Internal: Statistics & Decision Sciences (SDS), SDS Administrative Network, Clinical Pharmacology and Pharmacometrics (CPP), Integrated Data Analytics and Reporting (IDAR), Leaders and Scientists within Therapeutic and Functional Areas, Global Development, Quality, Human Resources, Information Technology, Finance, and Procurement.
•    External: Contracted Partners and Suppliers and Vendors, Key Opinion Leaders, Academia, Professional Societies, Public/Private Consortia.

Education and Experience Requirements
•    High School diploma is required.
•    At least 2 years of experience in an administrative or office support role is required. 
•    Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
•    Strong written and verbal communication skills.
•    Ability to manage routine tasks independently and prioritize work effectively.
•    5% travel across sites on the U.S. is required.

This job posting is anticipated to close on 6/8/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid
 

Required Skills:

Preferred Skills:

Accounting, Accounts Payable (AP), Accounts Receivable (AR), Analytical Reasoning, ATM Reconciliation, Communication, Customer Centricity, Data Reporting, Detail-Oriented, Execution Focus, Finance and Accounting Platforms, Financial Analysis, Financial Reports, Financial Risk Management (FRM), Generally Accepted Accounting Principles (GAAP), Process Oriented

The anticipated base pay range for this position is :

$43,050.00 - $70,035.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year