Administrative Assistant (HR & Operations Support)
Overview
We are seeking a proactive and detail-oriented Administrative Assistant to support daily business operations and HR functions. This role is ideal for someone experienced in calendar management, HR administration, timekeeping systems, and expense reporting. The successful candidate will play a key role in maintaining organizational efficiency, ensuring data accuracy, and supporting internal teams.
Key Responsibilities
- Manage calendars, scheduling, and meeting coordination for team members
- Prepare and edit documents, reports, and presentations using Microsoft Office
- Maintain organized digital and physical filing systems
- Update organizational charts and support employee onboarding and offboarding processes
- Maintain and ensure accuracy of HRIS systems and employee databases
- Oversee PTO calendars, attendance tracking, and time clock management
- Review and audit timekeeping entries for accuracy and compliance
- Generate attendance and leave reports as needed
- Prepare, submit, and track expense reports, ensuring proper account coding
- Assist with basic budgeting, financial tracking, and reconciliations
- Handle confidential HR information with discretion and professionalism
- Support HR policies, benefits administration, and internal communications
- Serve as a point of contact for internal teams, vendors, and stakeholders
Qualifications
- High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred
- 2+ years of administrative assistant or office support experience, preferably in a corporate or HR environment
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Experience with HRIS systems, timekeeping software, and expense management tools
- Strong organizational, multitasking, and time management skills
- High level of discretion, confidentiality, and professionalism
- Excellent written and verbal communication skills
- Detail-oriented with strong problem-solving abilities
Top Skills
What We Do
A global, One-Stop Shop for all your printing needs from business cards to posters, billboards and blueprinting for highest quality at the lowest and best prices. We provide excellent product, fast and reliable service with quick turnaround time. We will impress you! ABC Imaging has locations throughout USA, Middle East, UK and China, providing full service solutions customized to your specific requirements for printing and installation of point of purchase, marketing rollouts, on-site and off-site printing and copying, marketing proposals, reprographics and blueprinting. We provide full service design, prototyping and packaging. We supply and install temporary walls (Modular Barricades) and apply branding graphics for segregation of construction areas within shopping malls, airports, train stations and public spaces . Custom finishing, cutting, C&C routing, laser cutting and engraving, vehicle wraps, buss, truck and train wraps. We print postcards, calendars, canvas photos, photo-books, t-shirts, mouse pads and all other promotional products. Sell and service printing equipment, 3D printers, laser cutters and computers.
