Hilton Grand Vacations

Administrative Assistant

Posted 2 Days Ago

Be an Early Applicant

Hershey, PA, USA

In-Office

Junior

Travel

The Role

The Administrative Assistant provides support by handling communications, scheduling, maintaining records, ordering supplies, and general office tasks to assist management and visitors.

Summary Generated by Built In

Amazing opportunity to join the 74, 1200 sq feet guest rooms, The Suites at Hershey, a Hilton Vacation Club, located at the sweetest place on earth, in Hershey PA. We encourage you to join our service-oriented team member family where we strive every day to ensure our owners, members and guests can create wonderful vacation memories, while building our own hospitality skills to grow our career within Hilton Grand Vacations.

Here’s why you will love It here:

Excellent health care options, including medical, dental, and vision
Recognition Programs and Rewards
Travel Discounts Program
Outstanding Paid Vacation Program and Paid Sick Days
Employee Assistance Program that supports your physical and mental wellbeing
401(k) program with company match
Tuition reimbursement programs
Employee Stock purchase program
Numerous learning and advancement opportunities
And more!

Responsibilities

The Administrative Assistant is responsible for providing administrative support to a department. This job performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Qualifications

To fulfill this role successfully, you’ll need to possess the following minimum qualifications and experience:

High School Diploma or equivalent.
2 to 3 years of prior experience performing general departmental wide administrative support activities to multiple individuals including management.
Good organizational skills as well as the ability to multi-task.
Good verbal and written communication skills.
Clerical administrative support activities, such as data entry, filing, recordkeeping, scheduling, etc.
Ability to operate and troubleshoot issues with standard office and computer equipment.
Highly proficient with MS Office applications including Word, Excel, Power Point and Internet Explorer.
Independent, self-starter with strong analysis capabilities.
Strong interpersonal relationship and communication skills to effectively communicate with senior management, departmental associates, resort personnel, vendors, co-workers and other agencies.
Must be a team player.
Must be detail oriented.
Must understand the importance of confidentiality of highly sensitive information, able to prioritize and have a sense of urgency to meet deadlines.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: