Administrative Assistant III

Job Description

At WSFS Bank, we empower our Associates to grow their careers, guide our customers to secure their financial futures, and actively support our Communities so they can fully thrive. Careers with WSFS Bank offer an inclusive and supportive culture, competitive salaries, advancement opportunities, and more. We are the region's locally headquartered bank and wealth management company. We are honored to consistently be named a Top Workplace by our Associates, who make a difference every day for the people, businesses, and Communities we serve. We Stand For Service® is more than part of our name, it’s our mission and our purpose.

The Administrative Assistant is responsible for providing comprehensive administrative support either directly or indirectly to the Chief Business Banking Officer and to the Business Banking Division. The incumbent will be responsible for handling sensitive information and for maintaining professionalism in interacting with all levels of the organization, as well as with external constituents.

Job Responsibilities:

• Perform administrative duties for their respective senior leader and/or division, including but not limited to answering phones, sorting mail, processing expense reports and invoices, keeping meeting minutes, making travel arrangements, ordering supplies, etc.
• Must be able to prepare, update and distribute any ad-hoc reports, as requested. These reports will require proficiency in PowerPoint, Excel, Word.  Compiling Committee meeting materials and decks as required. 
• Set agendas for regular meetings in coordination with the appropriate leader.
• Manage calendars and coordinate team activities.
•  Coordination to organize key initiatives or team projects.
• Meeting related tasks in order to prioritize scheduling demands and logistics (i.e. scheduling meeting rooms, catering orders, etc.)  The Assistant will have general exposure to project management work at the division level.
• Act as the main point of contact for their respective senior leader and/or their respective department or division.
• Assist with projects that may vary from small to far reaching in scope and impact on a department or the divisional level.
• Act as a trusted advisor for their respective senior leader or division in order to provide perspective on various matters needing decisions.
• Maintain confidentiality for matters that may be proprietary, insider, financial related at the department or division level. 
• Act as a liaison between internal and external contacts and their respective senior leader and/or division. 
• Organization Chart management in Visio for the Business Banking Division. 
• Regional event planning for Associates and customers.
• Perform other duties as assigned. 

Minimum Qualifications:

• Must have a high school diploma or equivalent.
• Must have 5-10 years of experience as an Administrative and/or Executive Assistant to a department business line manager or executive level manager, including industry experience.
• Must be proficient using MS Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Visio experience is also essential.
• Must have excellent oral and written communication skills, as well as good listening ability.
• Must have superior customer service skills.
• Whether interacting with our internal or external Customers, the incumbent must model the WSFS mission, vision and strategy at all times.
• Must have excellent problem-solving abilities.

WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.

Salary Range:

Individual base pay may vary on additional factors such as the candidate’s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.

In addition to base salary, WSFS Financial Corporation (WSFS) and its subsidiaries may offer eligible Associates discretionary and formula-based incentive and retention awards. WSFS provides a competitive benefits package, which includes medical, dental, and vision coverage; a 401(k) plan; life, accident, and disability insurance; flexible spending accounts (FSAs) and health savings accounts (HSAs); and wellness programs. Additional benefits may include paid parental leave, military leave, vacation and other paid time off, sick leave in accordance with applicable state laws, and paid holidays. Benefit offerings are subject to eligibility requirements, legal limitations, and may vary based on an Associate’s location and employment status. For more information about Associate benefits, please visit https://www.wsfsbank.com/about/careers/

WSFS Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the WSFS Bank Careers website or submission process, please contact us via email at [email protected].

WSFS is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.