Administrative Assistant

Gensler’s Santo Domingo office is seeking an Administrative Assistant. This role supports Office Managing Directors and other team members by ensuring smooth daily operations, handling administrative tasks, and assisting with some general office coordination. You will be a key contributor to the team’s productivity and the overall workplace experience. 

What You Will Do 

• Provide day-to-day administrative support including calendar coordination, meeting logistics, travel arrangements, and expense reporting 

• Assist with formatting documents, presentations, and internal communications 

• Help coordinate studio events, team meetings, and celebrations to support studio culture 

• Maintain shared calendars, meeting room bookings, and studio schedules 

• Support the onboarding process for new hires by helping prepare desks, supplies, and welcome materials 

• Assist with tracking and organizing project files and documents 

• Collaborate with Studio Coordinators and Operations team to help maintain office supplies and ensure readiness of common spaces 

• Coordinate local courier/shipping services, vendor deliveries, and light facilities needs in partnership with regional teams 

• Help keep key studio metrics and reports updated as needed (e.g. timesheets, project tracking tools) 

• Support occasional client events or in-office meetings with hospitality and logistics 

• Liaise with shared services teams (Marketing, HR, IT, Finance) to help coordinate local actions or communications 

• Handle confidential and sensitive information with professionalism and discretion 

• Provide backup support to other administrative or studio staff as needed 

Your Qualifications 

• 2+ years of experience in an administrative or office support role, ideally within a professional services or creative industry 

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).  

• Fully bilingual in Spanish and English, with strong written and verbal communication skills in both 

• Excellent organizational skills and attention to detail 

• Ability to work both independently and collaboratively in a fast-paced environment 

• Positive attitude, high level of professionalism, and strong sense of accountability 

• Comfortable handling multiple priorities and adapting to shifting needs 

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.