Executive Administrative Assistant

One Park Financial (OPF) is a leading Financial Technology company dedicated to empowering small businesses by connecting them with flexible financing and funding options. Our mission is to provide entrepreneurs with the working capital they need to elevate their businesses. At OPF, we believe in working with high-performing individuals who are ready to play an integral part in our company's expansion — because our success hinges on our people.

Why Join Us?

At OPF, we foster a dynamic and inclusive company culture that emphasizes collaboration, innovation, and personal growth. Our team is composed of passionate, driven individuals who are committed to making a difference. Here’s what you can expect when you join our team:

• Innovative Environment: Work with cutting-edge technology and be part of a team that is constantly pushing the boundaries of fintech.
• Professional Growth: We invest in our employees’ growth with continuous learning opportunities, training programs, and career advancement paths.
• Supportive Culture: Enjoy a supportive and inclusive work environment where your ideas are valued, and your contributions make a real impact.
• Community Focus: Be part of a company that understands the importance of small and mid-sized businesses to their communities and the nation’s financial health.
• High-Performing Team: Join a team of badasses who are committed to excellence and are integral to our company's expansion and success.

The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership, ensuring efficiency, organization, and seamless day-to-day operations. This role requires professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant acts as a trusted partner to executives, facilitating communication, coordinating schedules, and supporting strategic and administrative initiatives across the organization.

• Serves as a primary point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
• Manages complex executive calendars, including scheduling meetings, coordinating across time zones, and prioritizing appointments.
• Prepares, reviews, and organizes executive correspondence, reports, presentations, and other business documents.
• Coordinates executive meetings, including agenda preparation, meeting materials, note-taking, and follow-up on action items.
• Arranges domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Screens and prioritizes incoming emails, calls, and requests, ensuring timely responses and proper delegation.
• Supports planning and execution of executive events, leadership meetings, and company initiatives.
• Maintains sensitive and confidential information with the highest level of discretion.
• Assists with expense reports, purchase requests, and budget tracking related to executive operations.
• Acts as a liaison with vendors, senior leadership, and cross-functional teams to ensure alignment and smooth coordination.
• Identifies opportunities to improve administrative processes and workflow efficiency.
• Provides additional administrative support to leadership and key departments as needed.

• Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role supporting executives or senior leadership.
• Strong professional presence with excellent interpersonal and communication skills.
• Advanced verbal and written communication skills in English and Spanish.
• Exceptional organizational, time-management, and multitasking abilities.
• High level of discretion, integrity, and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and calendar management tools.
• Ability to work independently, anticipate needs, and manage priorities with minimal supervision.
• Strong problem-solving skills and ability to remain calm under pressure.
• High school diploma required; associate’s or bachelor’s degree in Business Administration or a related field is preferred.
• Additional certifications in executive or office administration are a plus.

What we Offer:

• Competitive salary and comprehensive benefits package
• Clear opportunities for professional growth and development
• A collaborative, team-oriented environment that values initiative