Administrative Assistant

Embry-Riddle: A Global Leader in Aviation and Aerospace 

With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. 

The Opportunity 

The Administrative Assistant serves as a vital member of the Human Factors & Behavioral Neurobiology Department, providing high-level administrative and operational support to the Department Chair, Associate Chair, and faculty. This individual plays a critical role in ensuring the efficient day-to-day functioning of the department, which oversees two undergraduate degree programs (B.S. in Human Factors and B.S. in Aerospace Physiology), a Master of Science in Human Factors, and a Ph.D. in Human Factors.

The position is responsible for coordinating and managing a wide range of academic and administrative tasks, including faculty support, academic scheduling, records management, and event coordination. The Administrative Assistant also supports the department’s science laboratories and sponsored research initiatives by facilitating procurement, scheduling, and compliance activities.

A key aspect of the role includes serving as the first point of contact for students, visitors, and external stakeholders. This individual will triage inquiries, direct students to appropriate advisors or faculty, and foster a welcoming and professional environment within the department office. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to solving problems in a dynamic academic setting.

Perks Await You at Embry-Riddle! 

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! 

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.   

• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. 

• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day. 

Required Education and Qualifications: 

• High school (or GED) level ability in grammar, spelling, basic composition, and math

Required skills, knowledge, abilities:

• Strong knowledge of general office procedures, recordkeeping, and administrative workflow
• Understanding of budget management practices, including expense tracking, and reconciliation
• Familiarity with purchasing procedures, vendor communication, and supply management
• Knowledge of university operations and student support services

Application process/requirements 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310876. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

Cover letter 

Full Resume 

Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) 

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

*Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.