Administrative Assistant

Your Responsibilities:

• Review and print sales orders and emails for all incoming shipments.
• Meticulously verify that sales orders and emails match, ensuring all details are correct before shipping begins.
• Identify discrepancies or issues in orders, documentation, or shipments and investigate and resolve them promptly.
• Accurately and efficiently enter shipped orders daily within QuickBooks.
• Create packing slips in MS Word for specialized or custom shipments.
• Assist in documenting, updating, and improving Standard Operating Procedures (SOPs) for administrative and order-processing workflows.
• Proactively anticipate administrative needs, ensuring smooth day-to-day operations.
• Maintain accurate and organized physical and digital filing systems for all sales and shipping documents.
• Work directly with the Finance department to process and reconcile vendor credits.
• Use MS Excel and MS Word for order management, reporting, and documentation tasks.
• Complete additional administrative or operational projects as needed to support overall efficiency.
• Assist with warehouse duties when required, including assembly, QC, pick/pack operations, and inventory counts.
• Contribute to keeping the warehouse clean, organized, and compliant with safety and operational standards.

Qualifications:

• 4+ years of administrative experience in a warehouse or professional environment.
• Highly organized, proactive, and diligent, with the ability to anticipate administrative needs and support operations.
• Strong problem-solving skills, with the ability to identify discrepancies, investigate issues, and resolve them promptly.
• Hardworking, dedicated, adaptable, and service-oriented, with a strong “do what it takes” attitude to support operational success.
• Exceptional attention to detail and accuracy, especially in verifying sales orders and addendums, processing vendor credits, and maintaining organized digital and physical filing systems.
• Advanced proficiency with order management tools, including MS Excel (sorting, filtering, basic formulas), MS Word, and QuickBooks.
• 1+ years of hands-on experience with QuickBooks preferred.
• Proven ability to perform detailed administrative tasks with consistency, precision, and accuracy.
• Experience with Salesforce is a plus, particularly for order tracking or customer communication.
• Ability to lift up to 15 pounds and perform tasks requiring standing, walking, bending, and sitting for extended periods.
• Strong ability to work independently, demonstrating self-motivation, accountability, and consistent follow-through.
• Excellent verbal and written communication skills.
• Comfort and professionalism in a fast-paced warehouse environment, consistently adhering to safety protocols and contributing to a clean, organized workspace.
• High school diploma or equivalent required; additional relevant experience may be considered in place of formal education.

What you need to know:

• Full-time opportunity.
• Work schedule: In-Person Monday - Friday, approximately 8:00am - 5:00pm EST.
• Location: Langhorne, PA. Must have reliable transportation to and from Langhorne, PA.
• Must be able to stand, walk, sit for extended periods, and lift up to 15 pounds throughout the workday.
• Opportunities for growth and personal development within a highly dynamic team.
• Robust, low-cost benefit packages are offered. Benefit coverage begins on the first date of employment.
• Paid Time Off and Volunteer Time Off are offered.
• 401k match. Dependent Care offered. Employee referral bonuses.