Part-Time Temporary Administrative Assistant
Job Description
Position: On-site Administrative Assistant
Approximately 12 Months
Work Environment
- Job Trailer
- Construction Job Site
- Various personalities-
- Office/client executives
- Government representatives
- Construction workers
Position Description (Office Manager)
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Daily weather reports
- Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Multiple other tasks as assigned
- Computer Skills (Mandatory)
- Excel - Daily use, must be able to work from a template or begin from scratch
- Simple formulas
- Formatting (lines, colors, etc)
- Word - Daily use, must be able to work from a template or begin from scratch
- Formatting (lines, colors, etc)
- Outlook - Email – Compose on behalf of project managers
- Contact updating
- Scheduling meetings & calendar
- Adobe Acrobat
- Convert to PDF
- Print/Save to PDF
- Combine multiple PDF files into one
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What We Do
Tippmann Group offers more than 50 years of experience in the refrigeration industry, specializing in cold storage construction and management of refrigerated / frozen distribution centers. Interstate Warehousing, a Tippmann Group company, owns and operates 8 public refrigerated warehouse facilities located throughout the U.S. in Franklin, IN, Anderson, IN, Cincinnati, Chicago, Nashville, Denver, and Newport News, VA, and Kingman, AZ. Tippmann Construction, also a Tippmann Group Company, provides a fast-track design / build option for construction of a new distribution center, or expansions and renovations to existing distribution facilities. Tippmann Group and Interstate Warehousing developed the QFR Zone® (Quick Freeze Racking Zone), a more efficient alternative to traditional blast freezing, which can save warehouses up to 50% on their blast freezing related expenses. We strive toward building customer relationships and exceeding customer expectations with Tradition, Flexibility, Quality and Performance. •Family-owned and operated for more than 50 years •One of the largest Public Refrigerated Warehouse (PRW) companies in North America •Strategically located state-of-the-art distribution facilities •Superior customer service •Refrigerated and frozen pool consolidation programs at multiple locations •Multiple facilities with AIB/ASI/USDA inspection certifications •Internet access to real-time inventory and shipping activity through Interstate's eView system
