Administrative Assistant

Job Description

At UL Research Institutes, we know why we come to work.

We have an exciting opportunity for an Administrative Assistant at UL Research Institutes, based in our Research Triangle Park, NC office. The Administrative Assistant provides administrative support to ensure efficient operation of research management. The Administrative Assistant handles a variety of tasks, including maintaining records, coordinating meetings, handling correspondence, organizing files and reports, and assisting with project management tasks.

This will be an onsite, hybrid position.

UL Research Institutes:

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Chemical Insights teams who conduct the research required to produce that knowledge and put into practice.

Chemical Insights Research Institute (CIRI):

The Chemical Insights Research Institute (CIRI) contributes to the protection of public health and well-being by conducting scientific research. Our research and initiatives let people around the world know what chemicals are in the air we breathe and how they affect human health and the planet. We share our research and knowledge through information and application tools with leaders in the scientific, business, and policy communities to raise awareness of human health risks stemming from emerging technologies. To learn more, visit: chemicalinsights.org/.

What you’ll learn and achieve:

As the Administrative Assistant, you will play a key role in the rapid growth of UL as you:

• Provide a wide variety of administrative support for research, communication, partners and outreach teams. 

• Assist with the preparation of documents, reports, and presentations.

• Organize and maintain paper and electronic files including agreements, invoices, and business documents. Support internal communications, maintain and update intranet site, i.e. SharePoint.

• Assist in the coordination of meetings and events, including CIRI’s scientific speaker series events. 

• Handle incoming and outgoing correspondence.

• Perform basic bookkeeping tasks, such as managing expense reports and invoices.

• Assist with project management tasks, including tracking deadlines and milestones.

• Provide general administrative support to management and other staff members as needed.

• Perform other duties as directed.

What you’ll experience working at UL Research Institutes: For the organizations across the UL enterprise, corporate and social responsibility isn’t new. We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.

• Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your

• retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Ability to effectively manage multiple tasks and prioritize workload.

• Strong verbal and written communication skills.

• Meticulous attention to detail and accuracy in all tasks.

• Excellent time management skills and ability to meet deadlines.

• Dedication to providing excellent customer service to stakeholders and colleagues.

• Flexibility to adapt to changing priorities and work environments.

• Ability to identify and solve problems efficiently.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

• Discretion and ability to handle sensitive information with confidentiality.

• Collaborative attitude and ability to work effectively in a team environment.

Professional education and experience requirements for the role include:

• High school diploma or equivalent. Bachelor’s degree in science or public health related discipline, preferred. 
• Minimum 2 years of experience in an administrative role with demonstrated success in project management, and reporting.
• Proficiency with the Microsoft Office Suite, advanced skills in SharePoint, Excel and PowerPoint are preferred.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.

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