Executive Assistant

Position Summary:   

Direct Supply is building the future of healthcare technology with industry-leading products, solutions and platforms to help improve the lives of millions of seniors and those who care for them.  

In the Executive Assistant position, you’ll provide proactive, high-level administrative support to leaders and teams across Direct Supply. You’ll manage complex schedules, communications, and projects, ensuring seamless operations and enabling strategic focus. This role is ideal for someone who thrives on anticipating needs, streamlining processes, and applying technology and AI tools to drive efficiency and impact. 

Skills Needed: 

• Communicates Effectively – Develops and delivers impactful communications for diverse audiences across channels. Excels in both small and large group interactions. Captures attention, actively listens, and guides discussions towards targeted goals. 

• Delivers Results – Seizes new opportunities and tackles challenges head-on with urgency. Takes initiative and consistently hits goals. Zeroes in on key priorities for results. Drives progress through uncertainty and moves others to action. 

• Demonstrates Composure – Manages stress and pressure gracefully, maintaining professional maturity at all times. Stays calm in the face of resistance or surprises, practicing self-control to ensure a professional response. 

• Deals with Ambiguity – Adapts smoothly to change and thrives in ambiguity, maintaining composure and productivity. Maintains progress despite incomplete information and tackles complex issues constructively. 

• Strong project coordination skills to manage multiple initiatives simultaneously while ensuring timely and accurate execution. 

• Demonstrated ability to maintain confidentiality and professionalism, especially when handling sensitive information. 

What You’ll Do and Impact:  

• Provide confidential administrative support to the VP of Enterprise Marketing and senior leaders across the Building Solutions Group. 

• Manage and prioritize complex calendars, schedule domestic travel, and oversee logistics for high-profile meetings and events. 

• Plan and execute internal events, off-sites, customer meetings, and cross-functional sessions, including communications, agendas, catering, and space coordination. 

• Prepare polished customer-facing materials, business reviews, and executive presentations under tight deadlines. 

• Leverage AI-enabled tools to automate workflows, draft content, and generate reports that inform business decisions. 

• Serve as a bridge between Enterprise Marketing and BSG leadership, ensuring clear communication and follow-through. 

• Capture meeting notes and ensure action items, deadlines, and stakeholder responsibilities are tracked and completed. 

• Continuously identify opportunities to optimize processes and improve leader and team efficiency. 

• Collaborate across internal teams to support initiatives and ensure smooth execution. 

• Coordinate and execute department-wide events and meetings, managing logistics, communications, and materials to ensure a smooth and engaging experience. 

Experience: 

• 5+ years of experience supporting executives, senior leaders, or multi-department functions in a business environment 

• Proficiency with Microsoft Office Suite and comfort with AI-enabled tools, cloud systems, and virtual collaboration platforms 

• Strong written and verbal communication skills with the ability to clearly present information and ideas 

• Proven ability to manage multiple priorities with strong organizational and time management skills 

• Demonstrated discretion in handling confidential and sensitive information 

Additional Items of Interest: 

• Bachelor’s degree in Business, Marketing, Communications, or related field preferred 

• Experience with dashboards or reporting tools such as Power BI, Salesforce, or Smartsheet 

• Previous exposure to marketing, sales, or operational leadership teams preferred