Administrative Assistant

Company Description:

As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple: to be our clients’ most valued asset-`

Overview:

Alliance Bernstein is seeking an Administrative Assistant to support our investment professionals. The ideal candidate will have experience supporting senior investment professionals in a demanding and time-constrained environment. This role requires a resourceful individual capable of managing core administrative tasks efficiently, including calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources.

Responsibilities:

• Provide proactive and high-quality administrative support by responding to daily inquiries and managing ongoing business needs.
• Manage highly active meeting calendars, including scheduling, confirming, and facilitating meetings, and handling changes when priority issues arise.  Regularly review  calendars to anticipate needs.
• Collaborate effectively team members and colleagues from other departments, frequently interacting with administrative assistants for senior management.
• Gather, organize, and prepare materials for internal and external meetings.
• Arrange travel (Domestic and International) for business meetings, conferences, etc.
• Prepare and edit PowerPoint presentations and Excel documents,
• Assist with project coordination, event planning, and survey creation/distribution.
• Manage requests for reports, ensuring timely processing and distribution.
• Quickly learn internal systems – intranet, shared working sites, expense reports, service requests, etc.

Qualifications:

• 3-5 years administrative support experience.
• Proficiency in Microsoft Office: Outlook, PowerPoint, Excel, Word, OneNote.
• Strong written and verbal communication skills.
• High attention to detail.
• Highly organized and strong time management skills.
• Proactive team player with the ability to handle multiple tasks simultaneously.
• Undergraduate degree

Preferred:

• Financial Industry background