Your Role
Gensler’s Santo Domingo office is seeking an Administrative Assistant. This role supports Office Managing Directors and other team members by ensuring smooth daily operations, handling administrative tasks, and assisting with some general office coordination. You will be a key contributor to the team’s productivity and the overall workplace experience.
What You Will Do
Provide day-to-day administrative support including calendar coordination, meeting logistics, travel arrangements, and expense reporting
Assist with formatting documents, presentations, and internal communications
Help coordinate studio events, team meetings, and celebrations to support studio culture
Maintain shared calendars, meeting room bookings, and studio schedules
Support the onboarding process for new hires by helping prepare desks, supplies, and welcome materials
Assist with tracking and organizing project files and documents
Collaborate with Studio Coordinators and Operations team to help maintain office supplies and ensure readiness of common spaces
Coordinate local courier/shipping services, vendor deliveries, and light facilities needs in partnership with regional teams
Help keep key studio metrics and reports updated as needed (e.g. timesheets, project tracking tools)
Support occasional client events or in-office meetings with hospitality and logistics
Liaise with shared services teams (Marketing, HR, IT, Finance) to help coordinate local actions or communications
Handle confidential and sensitive information with professionalism and discretion
Provide backup support to other administrative or studio staff as needed
Your Qualifications
2+ years of experience in an administrative or office support role, ideally within a professional services or creative industry
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Fully bilingual in Spanish and English, with strong written and verbal communication skills in both
Excellent organizational skills and attention to detail
Ability to work both independently and collaboratively in a fast-paced environment
Positive attitude, high level of professionalism, and strong sense of accountability
Comfortable handling multiple priorities and adapting to shifting needs
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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What We Do
Gensler is a global architecture, design, and planning firm with 53 locations and more than 6,000+ professionals networked across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, the firm works globally with more than 4,000 clients across more than 33 practice areas spanning the work, lifestyle, community, and health sectors.
Everything we do is guided by our mission: To create a better world through the power of design.
We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone.
Gensler was named one of Glassdoor’s Best Places to Work in 2020, 2019, 2017 and 2016, and our award-winning culture has been recognized by Fast Company as one of the 100 Best Workplaces for Innovators in 2021. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth. You can learn more about our commitment to creating an inclusive and diverse workplace at https://www.gensler.com/careers#diversity.
