Administrative Assistant

At AIG, we are reimagining the way we help customers to manage risk. Join us as an Administrative Assistant to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.

Make your mark in Corporate Operations

Corporate Operations provide a wide range of services to the organization such as Finance, Internal Audit, Communications, Security and Human Resources.

What you need to know:

The Administrative Assistant is responsible for performing a full range of administrative duties for all departments as needed; providing accurate, timely and efficient support. This support role performs a variety of administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills. Responsibilities Include:

• Oversees and/or performs a range of diverse administrative activities for group; serves as a central point of liaison with various departments and external investors/clients in the resolution of a variety of day-to-day matters. Assist functional areas and administrative duties with the highest level of confidentiality.
• Provide administrative support to the chairpersons of the Scholarship Committee, Charity Committee, Social Committee, and any other internal committees.
• Schedule and organize meetings for both internal and external clients.
• Update calendars as required.
• Coordinate booking of conference rooms with requested IT support and any other items per meeting.
• Arrange all aspects of travel for the supporting departments and leaders including but not limited to - airfare, rail, accommodation, transportation, country entry requirements, conference registrations, events.
• Prepare emails, documents, presentations, and reports as required - including the preparation of redacted versions of reports containing sensitive information "sanitizing".
• Prepare expense reports for supporting department and leaders. Prepare and submit a variety of invoices for events and functions.
• Maintain and order kitchen and office supplies as approved by Office Manager for 5th floor. Verify deliveries against invoices upon arrival and follow the process in Ariba regarding receipt of goods, change orders, credits, etc.
• Reconcile statements of goods purchased for Accounts Payable.
• Perform other duties as assigned.

What we’re looking for:

• High School Diploma or equivalent with a minimum of 2 years office administration experience required..

• Experience in provision of superior customer service

• Experience in interacting with senior levels of management.

• Ability to recognize need for discretion/confidentiality.

• Good organizational and diary management skills.

• High proficiency with Microsoft Office.

• Experience with online ordering.

• Meticulous attention to detail and accuracy.

• Experience with reconciliation of deliveries to invoices.

• Strong interpersonal and communication skills (both written and verbal)

• Ability to organize and prioritize demanding workload.

• Self-starter who demonstrates initiative and team player who takes exceptional pride in their work.

• Ability to work reasonable additional hours as required.
• Valid Bermuda Driver’s License.

QUALIFICATIONS FOR CONTINUED EMPLOYMENT

• Execution of key duties and responsibilities at a high level.

• Adherence to all Human Resource Policies and Practices.

• Punctuality and regular attendance.

Ready to take your career to the next level? We would love to hear from you.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office.  This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.  

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