Administrative Assistant

Be visionary

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.​

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

About Teledyne FLIR Defense

Join Teledyne FLIR Defense, where we're dedicated to safeguarding lives with cutting-edge sensing and threat detection technologies. Our arsenal includes advanced surveillance sensors, handheld devices, unmanned vehicles, lasers, and more solutions that increase operational effectiveness for warfighters, first responders, and search-and-rescue teams.

We're looking for passionate innovators eager to shape the future of the Defense industry. If you’re mission-driven to globally collaborate on life-saving solutions, we invite you to explore our current opportunities.

#TeledyneFLIRDefenseJobs

Job Description

• Teledyne FLIR is seeking an experienced Administrative Assistant & Office Coordinator to support the Chemical-Biological Detection Center of Excellence within the Detection Division located in West Lafayette, IN. Join our mission to help heroes save lives and livelihoods.

  The Administrative Assistant & Office Coordinator will provide a broad variety of administrative support and will need to be a masterful problem-solver and an organizational force in a fast-paced business environment. The ideal candidate will have exceptional communication skills, will be resourceful in building relationships across the larger company, and will assist in establishing department specific policies & procedures and coordinate special projects & department activities. The Administrative Assistant & Office Coordinator will collect, review & analyze data, prepare reports, charts, budgets, and other presentation materials. They will respond to inquiries from external or internal sources and also schedule and coordinate meetings, travel, and group activities. The Administrative Assistant & Office Coordinator will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is full-time, non-exempt and reports directly to the Director, Site Operations-West Lafayette.

  Primary Duties & Responsibilities:

• Provide a broad range of high-quality administrative support to site leadership.
• Manage complex individual and team calendars, schedule meetings and events, and ensure there is the proper amount of preparation and/or travel time for each entry.
• Coordinate domestic and international travel: arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for travel related meetings and incoming guests.
• Prepare expense reports, purchase requisitions and invoice coding, monitor budgets, and file accurate records.
• Coordinate and support internal and external meetings, including assisting with hosting and/or producing offsite events.
• Manage foreign and domestic visitors with compliance to company, government, and global trade policies.
• Build cross-functional relationships between departments and assist/provide back-up for other administrative positions as needed during breaks or vacations
• Coordinate and manage local vendors including landlord meetings, maintenance crews, access control, vending, cleaning, and service to keep site fully operational.
• Assist with a variety of scheduled and unscheduled projects occurring in the department at any given time.
   

• Job Qualifications:

• Applicants must be either a U.S. citizen, U.S. national, legal permanent resident, asylee, refugee or must be eligible to apply for and obtain the appropriate export control license from the U.S. Departments of State or Commerce.
• Minimum of Associates degree or equivalent work experience, Bachelor’s degree preferred.
• 4+ years of experience providing administrative support to a team.
• 4+ years of experience coordinating travel logistics for a team, internal and external customers.
• 4+ years of calendar management and expense report management for a team.
• 2+ years of general office or administrative services support.
• Strong technical aptitude and learning agility with experience in Microsoft Office (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Knowledge of SAP accounting and logistics package advantageous but training will be provided for the right candidate.
• Strong written and verbal communication skills and excellent attention to detail.
• Demonstrated ability to prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

Applicants must be either a U.S. citizen, U.S. national, legal permanent resident, asylee, refugee or must be eligible to apply for and obtain the appropriate export control license from the U.S. Departments of State or Commerce.

#FLIR

Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.

Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws. ​