Administrative Assistant

What We're Looking For

Are you seeking a vibrant and dynamic workplace that values culture and work-life balance? Look no further! Our company has been recognized by the Milwaukee Business Journal as one of the Best Places to Work for the last 4 years. We pride ourselves on fostering a supportive environment where you can thrive both personally and professionally.
As a key member of our growing Milwaukee team, you will have the opportunity to work on challenging projects and collaborate with top experts in the state. With over 80 years of experience in Wisconsin and a reputation as a top design partner with WisDOT, we offer unparalleled career growth and technical development opportunities.
This opportunity, while under a moderate degree of supervision, staffs the office reception desk, and provides general administrative support to the office, managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, ordering lunches, making travel arrangements, handling logistics and correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks. The successful candidate would also have the opportunity to provide support to office finance team, including providing support with respect to invoices, expense reports, billing, project finance, tracking, reporting, etc. as well as other duties as appropriate.

What You’ll Do:

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

What You’ll Need:

• High School Diploma/GED or equivalent
• 2 years related administrative experience

What We Prefer:

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities

Optional

• Proficient in all Microsoft Office applications.
• Able to operate in a fast-paced organization.
• Possess good communication skills, both written and verbal.

• Associate's degree, or
• In lieu of education, 2 years of relevant work experience
• Proficient in making travel arrangements

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#AK #Administration

.

Locations:

Milwaukee, WI (East Wisconsin Avenue)

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies.  Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB.  HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.