Administrative Assistant

Job Summary:

The Administrative Assistant position provides administrative support for the General Manager and department staff within the immediate work area.  This position requires someone with an outstanding attitude, who is flexible, energetic, hardworking, well-organized, accurate, reliable, independent, and self-motivated.

This position performs a wide variety of secretarial and administrative support duties for the General Manager as well as other department Managers. The Administrative Assistant will ensure the proper functioning of the department and enhance the productivity and effectiveness of the department staff in a busy, professional environment.

Primary Responsibilities:

• General office work, such as filing, photocopying, processing mail, and file maintenance
• Answering multiple line phone system with good phone etiquette, transferring calls, and taking and delivering messages quickly and accurately
• Tracks and schedules travel for department Team Members
• Monitoring incoming and outgoing faxes, routing documents to department Team Members
• Handling Inter-Company mail
• Sending/receiving emails to/from our vendors and guests
• Database entry and updating
• Order office supplies
• Coordinating departmental documentation for management approval and signatures
• Assist Accounts Payable department
• Other duties as requested or required

Position Requirements:

• Able to perform each of the primary responsibilities satisfactorily
• Must be at least 18 years old
• High school diploma / GED
• Able to work independently and produce quality work in a timely manner
• Strong written and verbal communication skills
• Must be reliable, organized, detail oriented, and able to multitask
• Able to use MS Office, basic typing and computer skills
• Must be able to lift up to 50 lbs., necessary for shipping and receiving duties

Preferred Qualifications

• Two years or more of previous office experience