Administrative Assistant

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Responsibilities 

The Administrative Assistant will be a self-starter with demonstrated administration and organizational skills, combined with strong software and business-tool capabilities. This position requires a strong attention to detail with a creative flare for problem solving and teamwork.

• Coordinate meetings and gatherings, conference calls and travel arrangements for the business group members 

• Distribution of fully executed documentation and posting documentation to internal systems. 

• Tracking all documentation using prescribed tracking methods as well as maintaining filing systems.

• Liaising with various teams and departments as required 

• Prepare and coordinate the execution and distribution of contracts and agreements   
• Minor drafting of miscellaneous documentation from verbal and written instructions. 
• Assist with preparing creative presentations in PowerPoint and other software programs.
• Attend, record minutes and distribute materials for management meetings as required

• Other duties as required. 

Skills and Qualifications 

• 5+ years of related administrative experience

• High regard for quality and attention to detail 

• Relationship Skills – Excellent oral and written communication skills; ability to develop and sustain strong co-operative working relationships internally and externally 

• Organizational/Multi-Task Skills – Ability to allocate one’s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; willing to learn and be in a dynamic environment 

• Computer Skills – Advanced skills in Word and Excel 

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.