Administrative Assistant
Eventscape, a global leader in custom architectural fabrication, is looking for an Administrative Assistant. This position goes beyond traditional administrative responsibilities by actively contributing to business development initiatives across multiple branches of the parent company. The role requires a highly organized, proactive, and business-minded professional who can manage priorities while identifying and supporting opportunities for growth, partnerships, and new markets. Your organizational skills and attention to detail will help keep the gears turning behind the scenes of our innovative projects.
WHAT YOU'LL DO:
- Manage an executive calendar, scheduling internal and external meetings, travel, and events.
- Prepare briefing materials, presentations, reports, and correspondence for executive meetings.
- Serve as a liaison between senior leadership, branch managers, clients, and partners.
- Track key action items, strategic initiatives, and follow-ups to ensure timely execution.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist in identifying and researching new business opportunities across multiple branches of the company.
- Coordinate proposals, presentations, and client outreach initiatives.
- Help monitor industry trends, upcoming projects, and potential partnership opportunities in architecture, construction, and fabrication sectors.
- Facilitate communication and coordination among various branches of the parent company.
- Track performance metrics and development goals
- Coordinate internal meetings, workshops, and strategy sessions.
- Track timelines, milestones, and deliverables related to business development projects.
- Relevant education and/or experience in Business or related field
- Professional verbal and written communication skills;
- Experience with virtual meeting software (e.g., Microsoft teams);
- Highly proficient in Office 365, specifically Outlook, Word, Excel, and PowerPoint.
- Intermediate proficiency in Microsoft Excel (VLOOKUP and pivot tables).
At Eventscape, we design and build extraordinary architectural environments for visionary designers and architects worldwide. While your role won’t involve fabrication, you’ll play a key part in supporting the teams that bring these groundbreaking projects to life. Join us and be part of a collaborative team that values creativity, precision, and dedication.
APPLY NOW
Ready to be part of the team shaping the future of architectural innovation? Apply today with your resume and let us know how you can contribute to our fast-paced, creative environment.
Top Skills
What We Do
Our focus is customization, our playground is architecture and our expertise is fabrication. At Eventscape, we collaborate with top architectural firms, designers and artists worldwide to "build the extraordinary."™ It’s our unique, hands-on approach combined with leading digital fabrication technologies that enables us to successfully turn your architectural dreams into reality.
How do we do it? By working together to refine your design concept, providing expertise on materiality, finishes, details and fabrication methods; plus, embracing R+D as a critical part of each project’s success. With dedicated project managers, design detailers, engineers, fabricators, staging as well as shipping services and installers - all in-house, we provide a turnkey solution for building your custom architectural features.
Our culture speaks for itself! An open-concept modern office full of hand-painted collectible movie posters, vintage stereos, 80’s skateboard decks and 2 motorcycles - if you can believe it – which inspire us and are a common source of creativity. Not to mention, you can always leave your desk for a spot beside the fireplace or outside on our patio.
Full of like-minded creatives, who love what they do and have fun doing it, the office is where we host friendly competitions, team celebrations and indulge in delicious snacks from nearby bakeries. Getting together outside the office isn’t uncommon as we continue to participate in Community events (Ride for Heart and Canstruction Toronto) and meet up for paintball sessions or golf games.
This is an exciting, fast-paced work-environment that allows employees to quickly see the results of their contributions. With access to state of the art machinery, we truly are an architectural toy factory. We build what others can’t.
