Administrative Assistant

This position requires a tech-savvy, detail-oriented, and proactive individual who can handle a variety of administrative and clerical tasks. You will support multiple Finance Leadership Team Members by managing schedules and performing general administrative duties.

This is a hybrid role working from our NYC office at least 3 days per week. You will report to the Head of Leadership Support, Office of the CEO.

You'll Get To…

Administrative + Operational Support:

• Schedule and coordinate meetings, appointments, and travel arrangements for FLT
• Ensure conference rooms are properly booked and setup for meetings for Finance Leadership Team
• Complete T&E reports in a timely manner
• Assist in the preparation of regularly scheduled reports and presentations 
• Update mailing lists and rosters as needed
• Coordinate distribution of mail for finance team, scanning mail over to the correct team 
• Manage and oversee seat assignments for Finance team; coordinate closely with Workplace Services
• Work with Finance Leadership Team onboarding new hires
• Work closely with CFO’s EA and assist with projects as needed

Event Planning:

• Coordinate team all hands; assist with AV setup
• Coordinate logistics for team onsite, offsites, and holiday gatherings
• Assist with event setup, breakdown, and catering orders
• Advocate for team culture by managing discretionary funds and assisting with milestone celebrations 

Who We're Looking For

• 2+ year(s) of experience as an administrative assistant or similar role
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• Strong organizational skills with the ability to multitask and prioritize tasks
• Develop and foster relationships across the team and company
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Discretion and confidentiality
• Proficiency in Google Suite (Gmail, Slides, Docs, Sheets, and Drive) 

Benefits & Perks

• A choice between medical plans with an option for 100% covered premiums 
• Fertility and adoption benefits
• Access to supplemental insurance plans for additional coverage
• Headspace mindfulness app subscription
• Global Employee Assistance Program (available January 2025)
• Retirement benefits with employer match
• Flexible paid time off
• 20 weeks for parental leave and up to 12 weeks to care for an ill family member
• Pretax commuter benefit
• Education reimbursement
• Employee donation match to community organizations
• 6 Global Employee Resource Groups (ERGs)
• Dog-friendly workplace
• Free lunch and snacks
• Private rooftop

Cash Compensation Range: $53,500 - $86,250 USD

The base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), Squarespace employees are eligible to receive an incentive award as part of their total compensation.

About Squarespace

Squarespace is a design-driven platform helping entrepreneurs build brands and businesses online. We empower millions of customers in more than 200 countries and territories with all the tools they need to create an online presence, build an audience, monetize, and scale their business. Our suite of products range from websites, domains, ecommerce, and marketing tools, as well as tools for scheduling with Acuity and creating and managing social media presence with Bio Sites and Unfold. Our team of more than 1,500 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal, and coworking spaces in the UK, Netherlands, and Australia. For more information about our company culture, visit www.squarespace.com/about/careers.

Our Commitment

Today, more than a million people around the globe use Squarespace to share different perspectives and experiences with the world. Not only do we embrace and celebrate the diversity of our customers, but we also work toward the same in our employees. At Squarespace, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

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