Administrative Assistant

Posted 7 Hours Ago
Be an Early Applicant
Topeka, KS
1-3 Years Experience
Software • Financial Services
The Role
The Tax Administrative Assistant will provide administrative support to the tax department, including preparing and tracking engagement letters, assisting with year-end reporting, managing a contacts database, and providing backup coverage for the receptionist as needed. The role demands strong organizational skills and the ability to meet deadlines.
Summary Generated by Built In

Description

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Tax Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions in a tax department within an accounting firm.

Essential Functions and Responsibilities:

  • Provide administrative support to the office as assigned
  • Provide relief/backup to Receptionist as needed, which includes but is not limited to: receive and greet visitors; answer and route telephone calls and relay messages; and schedule appointments
  • Prepare and track tax engagement letters and process annual returns
  • Prepare and track unclaimed property engagement letters and assist with due diligence process
  • Assist with year-end reporting procedures, including fringe benefit letter processing and tracking and distributing 1099 packets
  • Prepare correspondence and reports as required
  • Document imaging to digital locations as required in an accurate and timely manner so they can be retrieved efficiently
  • Assist with maintenance of contacts database
  • Must be available to work the hours required to meet deadlines for work assigned; this requires flexibility and working hours that may include weekend days, especially during busy periods
  • Ability to meet deadlines and complete assignments with minimal supervision
Requirements

Required Qualifications:

  • In-office work during and after training, due to the administrative nature of the position
  • Individuals at this level normally have a High School Diploma
  • Strong organizational skills and attention to detail
  • One year experience in office environment
  • Proficient with MS Office suite
  • Excellent typing, proofreading, spelling, and grammar skills

Preferred Qualifications:

  • Prior experience working in a CPA firm or professional office environment
  • Working knowledge of office practices and procedures
Benefits

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.

Top Skills

MS Office
The Company
HQ: Topeka, KS
170 Employees
On-site Workplace
Year Founded: 1956

What We Do

Mize CPAs Inc. professionals are dedicated to helping our clients and communities from our offices in Overland Park and Topeka, Kansas. As a Top 200 firm (Inside Public Accounting), we provide audit, tax, accounting, payroll and consulting services to owner-managed businesses in a variety of industries including construction, manufacturing, not-for-profit organizations, auto dealerships, telecommunications and financial institutions. Mize Restaurant Group provides tax, audit, payroll, accounting and consulting services to QSR (Quick Service Restaurants) and franchise restaurants. We are the number one firm providing accounting, tax and payroll services nationwide to McDonald’s franchise owners.

As one of the first accounting firms to leverage technology, we developed a proprietary, web-based accounting and payroll solution. We work with clients nationwide so we’re familiar with the various state regulations and the complexities that come with multi-state payroll.

In addition to the financial planning Mize CPAs Inc. provides through our accounting and tax services, many of our high net-worth individual and business owner clients work with our related company, Prism Financial Group, L.L.C. Prism is an independent advisory firm offering both financial planning and investment management on a fee-for-service basis www. http://www.prismfg.com.

Mize CPAs Inc. has been recognized as a Top 200 Accounting Firm by IPA (Inside Public Accounting), the 10th largest firm in the Midwest by Accounting Today and the firm has also been recognized in Accounting Today’s “Beyond the Top 100: Firms to Watch” listing. Mize Restaurant Group also received recognition as Associate Member of the Year by the Kansas Restaurant & Hospitality Association and also the Greater Kanas City Restaurant Association. For more information, visit www.mizecpas.com

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