Do the best work of your career as a champion for small and mid-size businesses.
BILL is a leader in financial automation software for small and midsize businesses (SMBs). As a champion of SMBs, we are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust BILL solutions to manage financial workflows, including payables, receivables, and spend and expense management. With BILL, businesses are connected to a network of millions of members, so they can pay or get paid faster. Through our automated solutions, we help SMBs simplify and control their finances, so they can confidently manage their businesses, and succeed on their terms.
BILL is a trusted partner of leading U.S. financial institutions, accounting firms, and accounting software providers. We have operations in San Jose, CA, Draper, UT, and are continuing to expand into other geographic locations. If you’re looking for a place that helps you do the best work of your career, look no further than BILL.
Make your impact within a rapidly growing Fintech Company
We are looking for a highly motivated, innovative, results driven Administrative Assistant to provide administrative and coordination support to one senior executive in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives.
- Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for executive calendars
- Coordinate individual and group travel, including, but not limited to transportation and accommodations, meals, and other out of town events
- Identify and facilitate necessary workflows for review and approval sign-offs (including, but not limited to, contracts, agreements, invoices, expense reports, etc)
- Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates
- Maintain organizational charts, team calendars, and distribution lists up to date
- Create and manage organization wide communications
- Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities
- Conduct research to prepare and proof briefing materials, agendas, and presentation decks
- Plan and coordinate social events and team building exercises, including arrangements with third party
- Collaborate with other executive assistants to create best practices; identify opportunities for streamlined support and improved productivity across the company
- Contribute to programs and processes that improve the productivity of executives and their teams through centralized program coordination or support
We'd love to chat if you have:
- 5+ years experience supporting exec-level professionals
- High energy and creative
- Excellent interpersonal and communication skills
- Excellent organizational and time management skills
- Ability to multitask and prioritize
- Self-starter with strong analytical and problem-solving skills
- Passion for and commitment to operational excellence and service to the team and company
- Situational awareness and proactive program management
- Proficiency in Microsoft Office and Google Suite
- Ability to multitask and prioritize
- Detail oriented
- Highly adaptable and resourceful
- Can work independently w/ little supervision but also excels in a team environment
- Positive disposition and high EQ level
The estimated base salary range for this role is noted below for our office location in Draper, UT. Additionally, this role is eligible to participate in BILL’s bonus and equity plan. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.
Draper UT pay range
$84,900—$106,100 USD
Let’s talk about benefits
- 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
- HSA & FSA accounts
- Life Insurance, Long & Short-term disability coverage
- Employee Assistance Program (EAP)
- 11+ Observed holidays and wellness days and flexible time off
- Employee Stock Purchase Program with employee discounts
- Wellness & Fitness initiatives
- Employee recognition and referral programs
- And much more
For positions that are in office we support a hybrid work environment with on-site and remote work days. Check out our LinkedIn Life Page for each location and discover BILL.
We live our culture and values every day
At BILL, we’re different by design—it's our culture. Our CEO is a trusted entrepreneur who lives our cultural values: Humble, Authentic, Passionate, Accountable, and Fun. People here love being their authentic selves, contributing unique experiences, sharing ideas, perspectives, and intellectual curiosity. We celebrate our diversity as the heart and soul of how we work, grow, and succeed together. Inspiring people with meaningful career experiences they love really does make the dream work and our successes just keep getting better. There’s no limit to what we can build and where we can go from here. We’d love you to join us.
BILL is proudly an Equal Opportunity Employer where everyone is welcome. Our innovation and technology are inspired by an inclusive culture unlike any other. Everyone brings a different personal story and perspective and this diverse mix of minds, backgrounds, and experiences is where our greatest ideas come from. We welcome people of all races, ethnicities, ages, religions, abilities, genders, and sexual orientations to make us an even more vibrant company. We want everyone to bring their authentic selves here, to share our values, shape our vision, drive innovation, and become part of a culture we celebrate every day.
Our promise to our candidates is to be transparent, diligent, and engaging while guiding individuals through each step of our hiring process. At BILL we strive to achieve an inclusive and positive candidate experience that aligns with our core values and focuses on diversity.
If you require a reasonable accommodation for your application, interviews, or another aspect of the hiring process, please contact [email protected].
BILL Culture:
- Humble - We check our egos at the door. We are curious. We listen, accept feedback.
- Authentic - We earn and show trust by being real—embracing our authentic selves.
- Passionate - We care deeply about each other and our customers.
- Accountable - We are duty-bound to each other, our customers, and society.
- Fun - We wrap it all together by building connections and enjoying time spent together.
Our Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants
Top Skills
What We Do
BILL (NYSE: BILL) is a leader in financial automation software for small and midsize businesses (SMBs). As a champion of SMBs, we are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust BILL solutions to manage financial workflows, including payables, receivables, and spend and expense management. With BILL, businesses are connected to a network of millions of members, so they can pay or get paid faster. Through our automated solutions, we help SMBs simplify and control their finances, so they can confidently manage their businesses, and succeed on their terms. BILL is a trusted partner of leading U.S. financial institutions, accounting firms, and accounting software providers. BILL is headquartered in San Jose, California. For more information, visit bill.com.
