Administrative Assistant

Who We Are

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms—from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths.

Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources.

We partner with regional, entrepreneurial firms and provide them with the resources and support necessary to thrive in today's dynamic market. This includes access to growth capital, robust talent acquisition, top-tier technology, transformative leadership, shared back-office services, & more. Founded in January 2023, Ascend attained revenues to sufficiently qualify as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life.

About ODC

Opsahl Dawson (ODC) was founded in 1979 in Longview, WA, where we have flourished into the award-winning firm we are today. We specialize in Accounting, Tax Preparation, and Bookkeeping with 125+ people across the United States. With 30+ years of proven service, we’re the go-to CPA firm in SW Washington. You’ll be joining a fun team and a renowned firm that was recognized as one of 2023’s Top 3 Fastest Growing Accounting Firms by Accounting Today.

In January 2023, ODC made the strategic decision to join Ascend! With Ascend’s partnership and shared resources, ODC is well positioned for strong innovation and growth in the years to come.

The Role

We are seeking an Administrative Assistant I to join our team in Vancouver, WA! In this role, you’ll be a pivotal part of our daily operations. You’ll be responsible for a variety of administrative tasks, office organization, and client support, all while contributing to an efficient, organized, and fun office environment. This is more than just an administrative position—you’ll actively engage with our clients and other team members of the firm, becoming an integral part of our team while fostering meaningful relationships!

Key Responsibilities

· Perform front desk duties such as greeting clients, answering phones, handling incoming/outgoing packages and mail, scanning and running errands.

· Maintain knowledge of general practices to properly serve clients (ex: billing policy minimums for new clients, understanding tax forms and lingo)

· Process paper and electronic assembly/delivery of tax returns/documents according to firm policy.

· Communicate project deadlines, status updates and workflow questions.

· Assist with daily cash deposits and take client payments as necessary.

· Maintain safe and organized office environment, maintaining neat and orderly presentation to employees and client’s comfort and accessibility. (ex: conference room organization and cleanliness)

· Assist with internal firm snacks, meals and events

· Keep up tax return in-office paper scan shelf

· Maintain cleanliness of shared kitchen space - opening and closing duties (ex: unload and run dishwasher; monitor fridge cleanliness - communicate with staff as needed).

· Complete batch client communications as assigned (ex: not in calls, 8879 calls)

· Support Firm professionals and Admin Teams.

· Other special projects as assigned.

Required Qualifications

· High school diploma or equivalent

· 3+ years of administrative support experience

· Advanced working knowledge of Microsoft Office Suite.

· Ability to handle confidential material in a reliable manner.

· Commitment to providing exceptional service, both internally and externally.

· Will require some overtime hours during busy season.

Preferred Qualifications

· Bachelor's degree

· Experience with CCH

· Experience working in a public accounting firm or professional services environment

Who We Look For

An exceptionally organized individual, boasting excellent time management skills and excellent verbal & written communication. Someone who thrives in meeting multiple deadlines with minimal supervision, demonstrating capacity for self-motivation within a collaborative setting. A dedicated team-player, committed to producing high-quality work, coupled with strong interpersonal skills. An enthusiastic willingness to learn and adapt is also key to succeeding in this role.

What We Offer

Join our team and enjoy a comprehensive benefits package that supports well-being, health, and ongoing professional growth:

· Flexible PTO

· Medical, Dental, Vision, & Voluntary Insurance Options

· 401(k) Matching

· Discretionary Bonus

· 13 Paid Holidays

· Flexible Schedule

· Vacation Incentive

· Commitment to Professional Development

How to Apply

Submit your information in the application section directly below! This will include:

· Basic contact information

· Resume/CV and optional cover letter upload

· Work eligibility, credentials, and compensation

· Voluntary demographic & self-ID questions

For further questions or inquiries about the role, please reach out to Kim Chedgy, Sr. Recruiter at [email protected].

The pay range for this role is $25.00 - $30.00 per hour. This range includes the anticipated low and high end of the pay range for this position. Actual compensation may vary based on various factors, including experience, education and/or skill level.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic.

Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.