Hiring Company:
Delicatessen Services Co., LLC
Overview:Reporting directly to the Route Operations Specialist, the the Administrative Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.
Job Description:
Essential Duties and Responsibilities
- Coordinating and communicating schedule requests from the corporate office
- AR/AP Reconciliation
- Check deposits
- Timekeeping and adjustments
- Team expense reports and submissions
- Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
- Maintaining a calendar of events for route operations
- Assisting with a schedule of the route purveyor
- Inventory office supplies, haberdashery ordering
- Organizing invoices, expense reports, vendor information, etc.
- Printing/Ordering program materials for customers/team as needed, for ship or pick up
- Assisting in organizing team and store communications on bi-weekly initiatives
- Sending/receiving mail
- Researching new customers
- Researching professional services/vendors to solicit quotes and information
- Basic functionality with limited access to Xtreme
Education and Experience
-
·High School diploma plus additional specialized training in general administrative practices.
- One (1) to three (3) years related experience.
- Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.
- Strong communication and customer service skills.
- Ability to use a printer/scanner with proficiency
- Polite and pleasant communication with customers and teams via phone and email
- Strong organizational skills, with physical files and digital content
- Process-oriented
- Discretion of sensitive information being processed with the team and customers
- Ability to work independently and as a team
- Effective time management
Location:Itasca, IL
Time Type:Full time
Department:Chicagoland Deli Provisions Hub
Top Skills
What We Do
Since Boar's Head was founded in 1905, much has changed. While many have learned to cut corners, we are happy to say we haven't changed with the times, and over 110 years later, we're still using only the finest ingredients—pure pork, poultry and beef, combined with real spices, and no fillers, by-products, artificial colors or flavors, gluten or trans fat. What started with just a few products has grown to over 500, ranging from premium delicatessen meats, cheeses and condiments to an array of Italian and Old World specialties, hummus, snacking, and foodservice items. With Boar’s Head, you can trust each and every one of our products was prepared with the utmost care.
Offering the world’s best delicatessen meats, cheeses and condiments is a never-ending quest that calls for a special type of team member. One who consistently:
• Pushes for excellence in their personal and professional lives.
• Invests in fostering relationships through open communication and respect.
• Collaborates to passionately delight our customers.
In exchange, we proudly provide:
• Top medical, dental, and vision coverage for team members and their families.
• Competitive pay, bonus, and 401(k) plans.
• Opportunities to participate in the Boar’s Head Sons and Daughters Scholarship Program.
• Career development opportunities through on-the-job, e-learning, and instructor-led training. Our Learning Management System has hundreds of courses to help team members learn and grow.
• Community involvement activities that tackle critical hunger-relief, healthcare, and education initiatives through non-profit organizations such as Feeding America, The ALS Association, Boys & Girls Clubs of America, The Salvation Army, and hospital foundations throughout the country.
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