Administrative Assistant

Let’s be #BrilliantTogether

Overview:

ISS STOXX is currently seeking an Administrative Assistant to join our Corporate Services team in Manila.

Responsibilities:

• Provides administrative support for Manila office for approximately 1,200 staff and some operations that are on a mid or night shift schedules.

• Process, verify and upload of invoices in accordance with the internal policies & procedures.

• Manage the conference room reservations and gate pass request.

• Coordinate travel arrangements.

• Handle employee complaints and requests sent through the ServiceNow Portal ticketing system.

• Coordinate external and internal event management, including sourcing and booking venues, collation of participation lists and related material, preparation and distribution of documentation and invitations and liaison and follow-up with team members through to completion of event.

• Coordination of relocation and temporary accommodation arrangements.

• Liaise with Manila team members on day-to-day administrative matters.

• Maintain contract file and list for vendors.

• Provide administrative support and cover for team members.

• Oversee daily operations including maintenance and upkeep of the facilities.

• Maintain the inventory of stocks and replenishment of office and pantry supplies.

• Provide back up support for the reception desk.

• Other ad hoc projects and duties as advised by reporting manager.

Qualifications:

• Must be a Degree holder, and with at least 1-2 years proven relevant working experience in a multinational organization.

• Preferably with OSH experience and with experience working on CSR projects.

• Able to work independently, and is a team player, with excellent interpersonal skills.

• Detail-oriented, with excellent organizational skills and a strong sense of job ownership.

• Adaptable, proactive, and possess a positive attitude and work ethics.

• Proven track-record of meeting tight deadlines.

• Able to multi-task and is results-driven.

• Must be proficient in verbal and written English

• Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and Internet.

• Willing to learn and apply new or revised systems and work-flows.

• Familiar with event organizing preferred.

• Familiar with hotel and travel arrangements an advantage.

• Flexible with working hours to meet deadlines for tasks and projects.

• Ability to work with highly confidential information.

Work Location & Schedule:

• Amenable in working at Makati City on a dayshift schedule (8am- 5pm, Manila Time).
• Amenable to go on a hybrid working arrangement (at least 4 days work onsite per week)

#LI-JG1

#ASSOCIATE

#OTHER

What you can expect from us

Our people are the moving force behind ISS STOXX. We are dedicated to hiring the best, most talented people in our industry and empowering them with the resources and support to enhance their career, health, financial and personal well-being. 

We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.

Let’s empower, collaborate, and inspire one another. 

Let’s be #BrilliantTogether.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit. 

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements.