Administrative Assistant

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications.
We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company – to question, to collaborate and to push for solutions that will delight our customers.
VIAVI Solutions is hiring an experienced Administrative Assistant in Chandler, AZ. This is a full time, in-office position.

Duties & Responsibilities:

Responsibilities include:

• Assist the CEO’s Executive Assistant whenever necessary in managing projects for the onsite and offsite events.
• Perform general administrative tasks including greeting and directing guests in office. Check office voicemail and direct inquiries to the appropriate person or department.
• Collecting and routing mail and hand-delivered packages.
• Order and maintain office supply inventory plus stocking the kitchen. Act as the liaison between the company and the vendor.
• Creates purchase orders, purchase requisitions, and processes invoices. Oracle experience a plus. 
• Provide administrative assistance for onsite and offsite quarterly events, team meetings which includes rooming lists, set up and wrap up, ordering meals, and ensure a seamless flow.
• Reserve conference rooms, internal visitor offices, and make any other arrangements for the specified meeting.
• Support the office as needed, including occasional last-minute requests the management team may need.
• Assist with facilities requests for the corporate office.
• Handle confidential information with discretion.
• Process expense reports and make travel arrangements for Estaff upon request.

Pre-Requisites / Skills / Experience Requirements:

Qualifications:

• HS diploma or equivalent required: Associate degree preferred.
• 2-4 years of previous Administrative Assistant experience.
• Experience with planning company events.
• Strong computers skills: Microsoft Office Suite, including Outlook, Teams and Word.
• Strong organizational skills and attention to detail.
• Ability to follow through on tasks, prioritize and complete in a timely manner.
• Team player with strong interpersonal skills

If you have what it takes to push boundaries and seize opportunities, apply to join our team today.

VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities.