Administrative Assistant

Collaboration drives Nordson’s success as a market leader in Industrial Precision Solutions and Advanced Technology. Our employees thrive in an environment where we help each other reach our personal best and enable our company to continuously improve and grow, and our customers to succeed. You will find Nordson employees sharing our success by giving back in the communities around the world where we live and work.

Job Summary

Provide administrative support by assisting in a range of administrative support duties including but not limited to answering phones, greeting customers, general clerical duties, coordinating travel arrangements, preparing expense reports, planning company sponsored events, coordinating meetings, processing mail, maintaining corporate calendar, ordering office supplies, special project requests and arranging for repair and maintenance of office equipment.

Essential Job Duties and Responsibilities

• Meet and greet visitors, provide telephone support and respond appropriately to general inquiries and requests from internal and external customers.

• Act as a shared resource providing support to all Leadership personnel as requested.
• Maintain customer confidence and protect operations by keeping information confidential.
• Prepare/modify documents including correspondence, reports, drafts, memos, emails, and presentations.
• Coordinate travel arrangements and process expense reports as requested.
• Coordinate and execute all company sponsored events under the direction of the HR/EAC Team.
• Support staff in assigned project-based work.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, reconciliation, contract mgmt. and filing.
• Setup and coordinate meetings and conferences including meals/beverages if required.
• Back up Customer Service when needed.
• Open and distribute mail daily.
• Maintain VP calendar.
• Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Arrange for the repair and maintenance of office equipment.
• I-9 coordinator for the location
• Perform other duties as assigned.

Education and Experience Requirements

• High school diploma, GED or equivalent. 
• 2 to 3 years of experience or training in Administrative Assistant role.
• Proficient in all MS Office applications, including Microsoft Excel, Word, PowerPoint and Outlook.
• Work requires continual attention to detail, accuracy, establishing priorities and meeting deadlines.
• Excellent verbal and written communication skills and ability to interact with individuals at all levels of the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to handle multiple tasks/projects and manage priorities accordingly.

Preferred Skills and Abilities

• Flexible to respond to urgent project needs.
• Proven track record of representing senior management levels/offices with professionalism and discretion both internally and externally.
• Excellent organization, planning and time management skills.
• Demonstrated personal ownership of tasks and follow through to get the required results.
• Takes personal responsibility for making decisions or acting when a quick response is required.
• SAP experience a plus

Working Conditions and Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel Required

Minimal

Nordson Corporation provides equal employment opportunity to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, color, sex, age, national origin, ancestry, disability, sexual orientation, gender identity, genetic information, citizenship status, marital status, pregnancy, veteran status or any other status protected by applicable federal, state, or local law. All employment offers are contingent upon successful completion of our pre-employment drug screening and background/criminal check, consistent with applicable laws.Third party recruiters and agencies should not contact employees of Nordson or its subsidiaries directly. Any resumes sent to a hiring manager or submitted to Nordson employees are considered unsolicited and property of Nordson. Nordson will not pay a placement fee unless the agency or recruiter has a signed contract with Nordson’s Human Resources department in advance of submitting a candidate for consideration. Verbal and written approvals will not be considered a valid contract for service.