The Role
Provides administrative and operational support to healthcare program leadership and medical staff. Responsibilities include coordinating referrals, admissions, scheduling, records, meetings, compliance tracking, staffing support, petty cash, and reception coverage. The role requires strong organization, communication, prioritization, problem-solving, attention to detail, and proficiency with Microsoft Office in a fast-paced healthcare environment.
Summary Generated by Built In
Be the organized, dependable force that helps our care teams run smoothly and keeps access to care moving forward for the communities we serve.
Schedule: Monday - Friday 8:00am-5:00pm.
Schedule: Monday - Friday 8:00am-5:00pm.
The Administrative Assistant provides high-level administrative and operational support to program leadership and medical staff in a fast-paced healthcare environment. This role is essential to maintaining efficient daily operations, coordinating communication and scheduling needs, supporting admissions and referrals, and helping ensure quality and compliance processes stay on track. We’re looking for someone who is proactive, detail-oriented, and able to manage multiple priorities with professionalism and independence.
This is a great opportunity for someone who enjoys keeping teams organized, thrives in a collaborative healthcare setting, and takes pride in supporting both staff and individuals receiving care. This position is ideal for someone who is adaptable, resourceful, and motivated by meaningful work that supports wellness and access to healthcare in rural communities.
Key Responsibilities
- Provide administrative support to program leadership and medical staff
- Coordinate referrals, admissions, scheduling, and general office operations
- Maintain organized and current records, agreements, and service documentation
- Support committee meetings, reporting processes, and compliance tracking
- Assist with client fund accounting and petty cash management
- Provide coverage and support for reception and unit clerk functions as needed
- Collaborate with nursing and operational teams to support staffing and scheduling needs
- Complete additional administrative and operational duties as assigned
Requirements, Skills, Knowledge and Expertise
- High School/GED required
- At least two (2) years of administrative support experience required
- Proficiency in MS Word, MS Word, MS Excel and MS Outlook required
- The ability to prioritize projects, possess strong problem-solving skills, good research skills and attention to detail required
You’ll be a great fit for this role if you:
- Are highly organized and able to manage competing priorities with minimal supervision
- Communicate professionally and build positive working relationships across teams
- Enjoy supporting mission-driven healthcare services and collaborative care environments
- Have strong attention to detail and take initiative to solve problems proactively
- Are comfortable adapting to changing needs in a fast-paced setting
- Value teamwork, dependability, and providing excellent support to both staff and the people we serve
About
About Compass Health Network Compass Health Network is a nonprofit organization dedicated to delivering accessible, high-quality care throughout Missouri. We provide a comprehensive range of integrated services, including behavioral health, substance use treatment, primary care, and dental care. As both a Federally Qualified Health Center (FQHC) and a Community Mental Health Center (CMHC), Compass Health is uniquely positioned to meet the complex and evolving needs of the communities we serve.Our network includes Royal Oaks Hospital and Adapt of Missouri, allowing us to expand our impact and reach across the state. Each part of our organization contributes to our mission: Inspire Hope. Promote Wellness. Adapt of Missouri, a subsidiary of Compass Health Network, has been serving the St. Louis metropolitan area since 1982. While Adapt operates as a for-profit organization, it shares our commitment to providing high-quality, person-centered mental health services. Adapt specializes in community-based support for adults with mental health conditions, focusing on recovery-oriented services such as psychosocial rehabilitation and case management that foster independence and meaningful community engagement. Royal Oaks Hospital serves all acute behavioral health care inpatient needs for children and adolescents 24 hours a day, 7 days a week. Our multi-disciplinary team continually strives to set the standards in patient safety and are committed to providing the highest quality of care. Royal Oaks Hospital believes in the health and wellbeing of our patients and it shows in the care they receive each and every day. Why Join Us?Whether you're joining Compass Health Network or Adapt of Missouri, you’ll become part of a dedicated, mission-driven team committed to transforming lives through compassionate, innovative care. We foster a supportive, collaborative environment where your work is valued and your professional growth is encouraged.We offer:Competitive BenefitsOpportunities for career advancementPersonal and professional developmentLicensure supervisionTuition reimbursement & scholarshipsEmployee Assistance Program (EAP)Wellness program with Xponential accessGenerous paid time off and holidaysNational Health Service Corp loan repayment eligibility* *Please note: While Compass Health Network is eligible for the National Health Service Corps (NHSC) Loan Repayment Program, positions with Adapt of Missouri are not eligible due to its for-profit status. Your Career, Your ImpactWhether you're beginning your career or looking to take the next step, you’ll find purpose and opportunity with us. Join a team where your skills and compassion make a meaningful impact—every single day. Ready to make a difference? We’d love to hear from you! Equal Opportunity Statement Compass Health Network is an Equal Opportunity/Affirmative Action Employer and an E-Verify participant.
Skills Required
- High School diploma or GED
- At least two years of administrative support experience
- Proficiency in Microsoft Word
- Proficiency in Microsoft Excel
- Proficiency in Microsoft Outlook
- Ability to prioritize projects
- Strong problem-solving skills
- Good research skills
- Strong attention to detail
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The Company
What We Do
Compass Health Network is a nonprofit healthcare organization providing a full continuum of behavioral health, primary care, and dental health services throughout Missouri.
