Administrative Assistant

Statement of Purpose: 

Our Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily check-outs of restaurant personnel, supporting recruiting processes, supporting accounting processes, and answering general employee questions.

ESSENTIAL FUNCTIONS

Our Administrative Assistant upholds Sunliner’s Mission, Vision, and policies, procedures, and guidelines while performing all duties.

AVERAGE %

OF TIME

50%                        General restaurant support. Maintain office supply inventory and order as appropriate. Ensure host/hostess stand has supply of relevant marketing materials. Monitor ServSafe and Responsible Vendor expiration dates and follow-up as appropriate. Maintain lost and found, including credit cards, with logs and destruction as appropriate. At the direction of managers, adjust employee clocking times for the prior day and price adjustments in Aloha. Data entry for employee availability, invoices, and other information into Restaurant365. Disburse announcements to staff. Daily check outs. Counting the safe, distributing banks; inventory parking passes, and ensuring sign-out sheets are completed. Ongoing change runs for banks and servers. Daily server and bartender checkouts, including completing tip-outs. Enter tip-outs into Aloha in a timely manner.

25%                        General employee support. Distributing paychecks and tip outs. As directed by managers, print employment applications, schedule interviews and ensure host/hostess has interview schedule, and update application disposition. Enter new employee and separation data into Aloha. HR support. Enter new hires, changes and terminations into HRIS. E verify new hires. Maintain employee files. Respond to employee inquiries. Communicate with applicants and schedule interviews. Answer general questions, including employee registration and use of Paycom. Create name tags.

25%                        General administrative/payroll support. Answering restaurant phone, responding to voice and e-mail messages. Ensure the office is clean and organized. Maintain payroll files. Gather relevant data for payroll process. Respond to payroll, W-2 and related inquiries. Other duties as assigned. 

Qualifications and Knowledge

Position Characteristics:

Talented and motivated to enjoy the fun in work while working hard to achieve great things. 

Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track

Maintain high level of confidentiality at all times

Qualifications and Knowledge

2 years related experience 

HRIS experience, preferably using ADP 

Restaurant365 experience

Working knowledge of Excel

Strong verbal and written communication skills

Basic knowledge of employment laws

Excellent organizational skills

Education and Experience: 

High school or equivalent education or equivalent education and/or experience required

Associates degree in related field preferred

Other:

Work is performed in a restaurant office setting, primarily sitting using a computer and telephone.

SUNDPF