Get a firsthand view of behind the scenes of a growing mortgage brokerage. You will be supporting the
CEO, along with other staff on day-to-day activities as well as special projects that may come along.
Responsibilities
Act as a point of contact between the CEO and other internal and external clients
Answering calls to include taking messages, documenting and routing to appropriate parties
Handle written, verbal and phone requests and inquires appropriately
Arrange meetings, appointments and travel as necessary as well as provide reminders
Ensure office is fully stocked with equipment necessary for business as well as kitchen for office
use; this could include supplier negotiation for discounts and deals
Produce reports, presentations and briefs
Create and manage an efficient filing system
Handle all incoming bills to ensure they are paid timely
Work with IT to set up new computers
Personal assistance to CEO on an ad hoc basis which includes calendar management and email
inquiries
Other duties assigned
Required Skills
3+ years of experience as an Executive Assistant or a Sr Administrative assistant; experience in
a Real Estate firm is a plus
Problem solver
Proficient in MS Word, Excel, and Outlook
Strong team member
Seeker of excellence in quality of work
Highly organized
Proficiency in English; Russian speaking is a plus
Time management skills
Ability to multitask and juggle multiple priorities
Ability to communicate with individuals at all levels and with various backgrounds
Detail oriented with strong follow up and follow through
Resourceful
Excellent Communication Skills
Detailed Oriented
Pro-active go getter
Passion for excellence
Skills Required
- 3+ years of experience as an Executive Assistant or Senior Administrative Assistant
- Proficiency in Microsoft Word, Excel, and Outlook
- Problem-solving ability
- Strong teamwork skills
- Highly organized with strong time-management skills
- Ability to multitask and manage multiple priorities
- Ability to communicate with individuals at all levels and from varied backgrounds
- Detail-oriented with strong follow-up and follow-through
- Resourcefulness and proactive work style
- Excellent written and verbal communication skills
- Proficiency in English
- Experience in a real estate firm
- Russian language proficiency
What We Do
R&J Capital Group, LLC is a New York-based full-service residential mortgage brokerage founded in 2002. The firm helps homeowners and home buyers finance and refinance properties, offering a broad portfolio of mortgage loan products and flexible financing options. Licensed in multiple states, it provides services such as loan origination, processing, and refinancing, supporting clients in reaching their homeownership goals with what it describes as honesty, integrity, and competence.
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