The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.
Position Summary
To provide administrative and secretarial assistance to the adoptions department.
Essential Duties and Responsibilities
- Participate in the quality improvement process
- Adherence of all data collection into automated systems including FSFN
- Maintain computer tracking systems, including Excel databases as they pertain to the Adoption’s Unit
- General administrative duties to include filing, scanning, copying, redacting and mailing for the Adoptions Unit
- Answers, screens, and routes telephone calls as needed.
- Schedules unit meetings, prepares agendas, records minutes and assists with coordinating staffings.
- Assists in the processing of expense reports and travel reimbursements, as well as office supply orders.
- Serves as a point-of-contact for computer and equipment issues within the Adoption Unit.
- Prepares routine correspondence as needed.
- Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position.
Working Hours
Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.
QualificationsEducation and Experience- High school diploma or GED required; Associate degree preferred.
- Minimum of three (3) years of administrative or secretarial experience.
- An equivalent combination of education and experience may be considered.
Pre-employment Requirements
Employment is contingent upon completion of applicable background screenings, drug screening, motor vehicle record checks, employment and character reference checks, as required based on the position, program, licensure, contractual, regulatory, or organizational requirements. Certain screenings may be required periodically after hire in accordance with applicable policy and requirements.
Employment & Workplace Compliance
ADA: Children's Network of Hillsborough, LLC is committed to providing equal employment opportunities and will make reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).
Equal Employment Opportunity (EEO): Children's Network of Hillsborough, LLC does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic in employment practices, the delivery of services, or access to programs.
Drug-Free Workplace: Children's Network of Hillsborough, LLC is a Drug-Free Workplace. Employment may be contingent upon successfully meeting all pre-employment requirements, including drug screening and background checks, where applicable.
Skills Required
- High school diploma or GED
- Minimum of three years of administrative or secretarial experience
- Associate degree
What We Do
Children’s Network of Hillsborough, LLC is a 501(c)(3) community-based care lead agency contracted with Florida’s Department of Children and Families and serving Hillsborough County. It works with the community to protect children, preserve families, and create brighter futures through prevention services, family preservation, foster care, adoption, family support, human-trafficking efforts, and community partnerships. Successful reunification remains a central goal whenever possible.
