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TSINY is a comprehensive, community-based mental health organization located in New York City.
The Role
Provides administrative and clerical support to Facilities Operations and Development staff. Responsibilities include reviewing invoices, tracking utility bills and regulatory charges, monitoring unpaid bills and property violations, maintaining registration due-date logs, organizing computer files, and completing other administrative tasks. The role requires strong organization, communication, multitasking, independent work, interpersonal skills, and proficiency with web-based applications and Microsoft Office.
Summary Generated by Built In
Transitional Services for New York, Inc., (TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.
Seeking Administrative Assistant for one of our Jamaica (Queens), NY locations.
Salary: $35,000 annually, $19.23/ Hr., Full-Time
Benefits/PTO/ Vacation
Position Summary
To provide administrative and clerical support to staff in Facilities Operations and Development.
Essential Functions
- Provide general administrative and clerical support to the staff in Facilities Operations and Development.
- Review maintenance, repair and supply invoices at properties designated by the Divisional Director of Facilities Operations and Development, and determine what percentage of each invoice is a building expense and what percentage is a program expense based on criteria provided by staff.
- Review New York City records for unpaid bills and violations at properties designated by the Divisional Director of Facilities Operations and Development.
- Keep a log of all utility bills and New York City charges at properties designated by the Divisional
- Director of Facilities Operations and Development, and on a monthly basis, transmit this information to designated members of the staff.
- Keep a log of New York City and New York State registrations that are due annually, and inform staff two months before the next annual registration is due.
- Establish and maintain computer files of information related to the above functions.
- Perform other administrative and clerical tasks and duties that are assigned by a member of the staff in Facilities Operations and Development.
- Be able to sit and stand as needed, with or without reasonable accommodation.
- May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation.
- Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
- During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.
- Perform other related duties as required.
Experience/Education/Skills/Abilities
- A Bachelor’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the US Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and one year of relevant experience.
- Or, an Associate degree or 60 semester credits from an accredited college and three (3) years of progressively responsible relevant experience.
- Prior office/administration experience and strong organizational skills are required.
- Excellent oral and written communication skills are required.
- Strong interpersonal skills are required.
- Ability to work well under pressure while juggling multiple tasks simultaneously.
- Ability to prioritize with minimal supervision and work independently, as well as function as a member of a team
- Proficiency in technology, including web based applications and MS Office applications, such as Excel and Word.
Skills Required
- Bachelor's degree from an accredited college or university and one year of relevant experience
- Associate degree or 60 semester credits from an accredited college and three years of progressively responsible relevant experience
- Prior office or administrative experience
- Strong organizational skills
- Excellent oral and written communication skills
- Strong interpersonal skills
- Ability to work under pressure while managing multiple tasks
- Ability to prioritize with minimal supervision and work independently and as part of a team
- Proficiency with technology, web-based applications, Microsoft Excel, and Microsoft Word
- Ability to sit, stand, walk short distances, reach above shoulder height and below the waist, and lift as needed, with or without reasonable accommodation
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The Company
What We Do
Transitional Services for New York (TSINY) is a multifaceted mental health agency. TSINY provides a continuum of services to assist individuals with mental illness to achieve independence in their lives. TSINY has been helping people rediscover themselves since 1974 and provides services in the New York Metro area.
