Administrative Assistant
Position Summary:
Provides administrative support to the School President and Admissions Department or to a Department Director. Duties include general clerical, receptionist, and project-based work. The incumbent projects a professional company image through in-person and telephone interaction.
Essential Duties and Responsibilities:
- Answers telephones and transfers to the appropriate staff member
- Meets and greets clients and visitors
- Creates and modifies documents using Microsoft Office
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Maintains hard copy and electronic filing system
- Signs for and distribute UPS/Fed Ex/ Airborne packages
- Researches, prices, and purchases office furniture and supplies
- Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys
- Sets up and coordinates meetings and conferences
- Maintains and distributes staff weekly schedules
- Supports staff in assigned project-based work
- Other duties as assigned
- Regular and reliable attendance
Skills/Competencies/Qualifications:
- Basic reading, writing, and arithmetic skills
- Knowledge of Microsoft Office
- Professional verbal and written communication skills; telephone protocol
- Ability to type 50 wpm
Classification: Non-exempt
Work Hours: Forty per week but may vary daily, and evening and weekend hours may be required
Travel: None
Working Environment: Interior/Office
Skills Required
- Basic reading, writing, and arithmetic skills
- Knowledge of Microsoft Office
- Professional verbal and written communication skills and telephone protocol
- Ability to type 50 words per minute
What We Do
Saint Paul's School of Nursing is a private, for-profit post-secondary institution that provides career education in New York. It offers associate degree programs in Nursing and Medical Assisting at its campuses in Queens and Staten Island. The school aims to prepare students for professional roles as Registered Nurses and Medical Assistants, providing the skills and training necessary for diverse healthcare settings.
