Why TAIT?
- Launchpad Role – Start your professional journey with a solid foundation in administrative operations.
- Real-World Impact – Support teams that design the spaces and systems shaping communities.
- Fast-Paced Environment – Stay engaged with a variety of tasks that keep each day dynamic.
- Collaborative Culture – Join a team that values mentorship, growth, and shared success.
- Room to Grow – Build skills that can evolve into opportunities in operations, finance, or project support.
Role at a Glance
We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Richardson, TX office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety.
This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly.
Essential Duties & Responsibilities
- Maintain and organize electronic files and project data
- Manage document filing via online platforms and systems
- Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review
- Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals
- Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status
- Coordinate information between internal departments and external partners
- Compile large sets of data into clear formats and actionable reports
- Balance multiple administrative tasks in a fast-paced environment
- Contribute as a dependable team member while also working independently
- Take on additional duties as needed to support smooth operations
- At least 2 years of previous experience working in professional office environment.
- Strong proficiency in Microsoft Office (Outlook, Word, Excel)
- Clear, professional written and verbal communication skills
- Proven ability to manage priorities and meet deadlines under pressure
- Excellent organizational skills and attention to detail
- Comfortable working with data, reports, and intermediate computer tasks
- Fast, accurate typing skills
- This is a full-time, in-office position based in our Richardson, TX office.
- Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
- Valid driver’s license and current automobile insurance.
- Must have access to a personal vehicle for occasional errands or deliveries
Salary range for position: $20/hr. - $24/hr.
Skills Required
- At least 2 years of experience working in a professional office environment
- Strong proficiency in Microsoft Office, including Outlook, Word, and Excel
- Clear, professional written and verbal communication skills
- Ability to manage priorities and meet deadlines under pressure
- Excellent organizational skills and attention to detail
- Comfort working with data, reports, and intermediate computer tasks
- Fast and accurate typing skills
- Ability to work full-time in the Richardson, Texas office
- Ability to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 pounds
- Valid driver's license and current automobile insurance
- Access to a personal vehicle for occasional errands or deliveries
What We Do
TAIT sets the standard for world-class live experiences. We bring extraordinary ideas to life, collaborating on visionary concepts and delivering precision engineering, technical innovation, manufacturing, and production. We engineer complex movement for artists, brands, performing arts spaces, and venues around the world with our industry leading show control and automation technology. We are a global team of planners, creative engineers, fabricators, technologists, and producers, with over 1200 employees in 17 office locations. We have worked in over 30 countries, all seven continents, and even outer space. Our clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé, and The Olympics. In addition to the core custom project business, the TAIT Group includes like-minded companies operating as one cohesive group in the live experience space. Our team shares a passion for creating ground-breaking experiences, and together, our work makes lasting memories for hundreds of thousands of people. The TAIT Group includes productionglue, Kinesys, ITEC Entertainment, and the Thinkwell Group.
