Type: Full Time
Time: Permanent
Location: Glasgow / hybrid
Working Pattern: 2 days working from the office, 3 days remote
About the Role
Provide essential administrative and file management support to the legal team, ensuring smooth operations and excellent client service. You’ll work closely with fee earners, Practice Assistants, and Legal Support Assistants to deliver a responsive, high-quality service.
Key Responsibilities
- Client Support: Maintain client data in Interaction, assist with engagement letters, audit responses, and client research.
- Administration: Manage file opening/closing, document organisation, and compliance with naming conventions.
- Events & Logistics: Support internal/external events, book travel, and coordinate materials.
- Financial: Assist with billing, expenses, and invoice processing via Chrome River.
- Processing: Prepare court bundles, upload data to client portals, and ensure accuracy of client/internal data.
- Communication: Liaise with team members to meet deadlines and provide updates.
What We’re Looking For
- Strong organisational skills and attention to detail.
- Excellent communication and client service focus.
- Proactive, adaptable, and a team player.
- Intermediate Microsoft Office skills
What’s in it for you
- Modern, flexible working – A minimum of 3 days each week required from the office, 2 days from home.
- Join an award-winning global firm: Clyde & Co is ranked Band 1 in multiple practice areas by Chambers and Legal 500 and was recently named Insurance Law Firm of the Year (Best Lawyers Germany 2025).
- Career progression and development - Structured learning and development programs, secondment opportunities and internal mobility across global offices
- Inclusive, supportive culture - Named GCC Law Firm of the Year and Pro Bono Firm of the Year, reflecting a commitment to community, DE&I, and purpose-driven work.
- Perks like, life assurance from day one, season ticket loans and lifestyle discounts, an annual Wellbeing Day each year, 24/7 Employee Assistance Programme and more.
Please note: eligibility for benefits may vary based on location and length of service. Full details will be confirmed upon joining
The Firm
When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.
Our Commitment
Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.
A Note on Privacy
Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.
If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.
This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.
Skills Required
- Previous office-based administrative experience
- Experience with document management or case management systems
- Strong organisational skills and ability to manage multiple priorities and deadlines
- Experience maintaining accurate records, filing systems, and document control processes
- Strong communication and professional relationship-building skills
- Customer-focused approach
- Ability to support client onboarding, engagement documentation, and business development activities
- Excellent attention to detail
- Ability to take ownership of tasks and manage workload proactively
- Positive, flexible, and adaptable approach
- Accountability, professionalism, and willingness to learn
- Intermediate knowledge of Microsoft Office applications
- Experience using document management, case management, and workflow systems
- Ability to manage electronic filing, archiving, and document production processes
- Confidence handling data accurately and following policies and procedures
What We Do
Clyde & Co is a leading global law firm, helping organisations successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely insurance, professional services, aviation, marine, construction, energy, and commodities. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a workforce that reflects the communities and clients it serves and provides an environment in which everyone can realise their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 500 partners and 5500 people overall in over 70 offices and associated offices worldwide.
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