Global Service Centre (GSC) | 5 Days a Week Onsite | Warsaw, Poland
Keep our leaders moving. Keep our business connected.At Maersk, we are transforming global trade while creating opportunities for our people to grow, develop, and make an impact. Our Warsaw Global Service Centre is home to thousands of talented colleagues supporting customers and operations across the globe.
We are looking for a highly organised, proactive, and service-oriented Administrative Assistant to support the day-to-day administrative needs of our site leadership team and help ensure the smooth operation of our Warsaw office.
If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and take pride in providing exceptional support, we'd love to hear from you.
What you'll be doingIn this role, you will provide administrative and coordination support across a broad range of activities, including:
- Managing calendars, meetings, and leadership scheduling requirements
- Supporting domestic and international travel arrangements, including visa coordination where required
- Processing expenses, invoices, and travel settlements
- Coordinating meeting rooms, events, workshops, and off-site activities
- Supporting visiting executives by organising travel logistics, facilities, and meeting arrangements
- Building strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions
- Ensuring administrative requests are handled efficiently and professionally
- Helping maintain a seamless experience for employees, visitors, and stakeholders
The role exists to deliver efficient administrative support to site leadership whilst ensuring high standards of organisation, responsiveness, and professionalism.
What we're looking forWe're seeking someone who brings:
- Excellent organisational and multitasking skills
- Strong communication and interpersonal skills
- A proactive and solution-oriented approach
- Confidence working with senior stakeholders and leadership teams
- High attention to detail and the ability to manage confidential information
- Strong Microsoft Office skills
- Experience coordinating travel, meetings, events, or administrative activities
- Category B Driving Licence (required)
You are someone who:
- Enjoys helping others succeed
- Remains calm under pressure
- Builds trusted relationships across teams
- Takes ownership and follows through on commitments
- Balances flexibility with strong attention to detail
The role particularly values:
- Trust
- Collaboration
- Efficiency
- Flexibility
- Strong interpersonal skills
The Warsaw Global Service Centre is one of Maersk's largest and most dynamic hubs, bringing together diverse teams from across the business. You'll have the opportunity to collaborate with senior leaders, contribute to important initiatives, and build valuable experience within a truly global organisation.
At Maersk, we are committed to developing our people and creating opportunities for internal mobility and career growth.
Internal Applicants EncouragedAs part of our commitment to career development and internal mobility, we encourage colleagues across Maersk and the A.P. Moller Group to apply and explore this opportunity.
Location: Warsaw GSC, Poland
Job Level: JL2
Employment Type: Full-time
Working Pattern: Office-based 5 days a week
Interested? Apply today and become an important part of the team that helps keep our Warsaw GSC running at its best.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].
Skills Required
- Excellent organizational and multitasking skills
- Strong communication and interpersonal skills
- Proactive and solution-oriented approach
- Confidence working with senior stakeholders and leadership teams
- High attention to detail and ability to manage confidential information
- Strong Microsoft Office skills
- Experience coordinating travel, meetings, events, or administrative activities
- Category B driving licence
A.P. Moller - Maersk Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about A.P. Moller - Maersk and has not been reviewed or approved by A.P. Moller - Maersk.
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Healthcare Strength — Company materials and job postings consistently highlight comprehensive medical, dental, and vision coverage, with U.S. transparency-in-coverage links indicating established group plans. These benefits are framed as part of a global rewards approach that aims for a consistent experience across markets.
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Retirement Support — U.S. roles commonly include a 401(k) with company match, reflected across multiple current postings. Disclosures also describe retirement savings as a core element of the company’s global benefits framework.
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Parental & Family Support — A global minimum of 18 weeks of fully paid maternity leave signals a strong baseline for family benefits. Guidance encourages candidates to clarify local parental provisions, reflecting structured policy with country-specific application.
A.P. Moller - Maersk Insights
What We Do
A.P. Moller - Maersk is an integrated transport and logistics company; going all the way, together, for our customers and society. ALL THE WAY is our commitment to connect the world so that everyone has both the possibility and the ability to trade, grow and thrive. The company employs roughly 110.000 employees across operations in 130 countries.
