The Role
Provides high-level administrative support to three executives through calendar and meeting management, travel coordination, expense reporting, correspondence, office administration, and project coordination. The role requires handling confidential information, managing competing priorities, coordinating cross-functional relationships, preparing executive communications and presentations, and developing operational processes and shared resources. Strong professionalism, communication, judgment, organization, and proficiency with Microsoft Office are essential.
Summary Generated by Built In
About the RoleIn this role, you will be responsible for overall operations for three executives including the Head of Corporate HR, Workplace Experience and Total Rewards. Primary responsibilities include calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.What You'll Do
- Provides administrative support to senior executives and their departments, with an opportunity to learn about projects in all three functions.
- Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
- Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
- Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
- Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
- High level of professionalism and confidentiality required.
- Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
- Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
- Strong sense of urgency with the ability to handle multiple tasks
- High degree of professionalism and confidentiality
- Experience in customer service and/or a high-pressure, multitask environment
Preferred Experience & “Heightened Skills”
- Depth of experience as an Executive Assistant or Administrative Assistant supporting VP+ leaders at a global, matrixed organization in similar scope & scale to Gap inc. Most recent hires have 5+ years of experience in meeting this experience profile.
- Strategic calendaring and travel coordination: Demonstrated ability to build and maintain long-term structure while effectively prioritizing and adapting in real time. Anticipates downstream impacts of schedule or travel changes, proactively mitigates risks, and ensures seamless coordination to support business continuity and executive effectiveness.
- Team and cross-functional collaboration: Demonstrated ability to build strong, trusted relationships with leaders and cross-functional teams, serve as an effective liaison across the organization, and provide thoughtful, timely insights to leadership while consistently maintaining confidentiality and trust.
- Project coordination and ownership (written and visual communication): Proven ability to own and drive projects end to end, including drafting clear executive communications, preparing polished decks and written materials on behalf of their leader, and managing event logistics with strong attention to detail and audience impact.
- Operational excellence: Strong ability to partner closely with a leader to identify, design, and execute operational processes that support effective communication, content management, and resource sharing. Skilled at translating needs into clear, scalable systems—such as team SharePoint sites, process flows, and standardized meeting materials—delivered in the format most digestible and impactful for the leader and their teams.
Skills Required
- Strong verbal and written communication skills
- Ability to communicate and build partnerships with all levels of management
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
- Strong sense of urgency and ability to handle multiple tasks
- High degree of professionalism and confidentiality
- Experience in customer service and/or a high-pressure, multitask environment
- Experience as an Executive Assistant or Administrative Assistant supporting VP-level or higher leaders in a global, matrixed organization
- At least five years of experience in a similar executive-support profile
- Strategic calendaring and travel coordination experience
- Team and cross-functional collaboration experience
- Project coordination and ownership, including executive communications, presentations, and event logistics
- Operational process design and execution experience, including SharePoint sites and process flows
Gap (gapinc.com). Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gap (gapinc.com). and has not been reviewed or approved by Gap (gapinc.com)..
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is offered, alongside programs that support physical, mental, and financial wellbeing. Feedback suggests eligible employees can also leverage tools like FSAs and additional wellbeing resources.
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Leave & Time Off Breadth — Paid time off, company-paid holidays, and multiple leave options (sick, disability, and family leave) create broad time-away coverage. Some roles start with substantial PTO accrual and can access flexible leave arrangements.
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Wellbeing & Lifestyle Benefits — A generous cross-brand merchandise discount is a standout perk, complemented by commuter benefits, on-the-clock volunteer hours, and matching donations. Feedback suggests these lifestyle benefits add meaningful value beyond base pay.
Gap (gapinc.com). Insights
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The Company
What We Do
In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and it grew to become one of the world’s most iconic brands. Today we’re represented in more than 1400 stores in over 40 countries, and online. We have headquarters in New York, London, Shanghai, Tokyo, and, of course, San Francisco. Our unique aesthetic is optimistic cool, elevated American style. Our clothes are crafted with care, with focused attention to thoughtful design. We believe in staying true to our heritage while creating what’s next. Don and Doris Fisher always wanted to “do more than sell clothes.” They wanted to support the people who ran their company, to be active in their communities, and to have a positive impact on the world. Their vision helped transform retail, and we’re still following their lead. We stand for freedom and possibility for all; we champion diverse ideas that transcend generations, geographies and genders.
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