IEM is looking for a Full Time - Administrative Assistant that is comfortable with using a computer in an office environment for a general administrative role assisting the IEM team.
Primary Location:
- Live anywhere that meets personal office / at home work requirements in the United States including Puerto Rico.
- Work from a personal office / at home location.
- Preferred candidates will live within a commutable distance to Port Richey, FL.
Essential Functions:
- Coordinate all aspects of office administration, including administrative support including but not limited to:
- telephone support
- creation of general correspondence
- typing
- filing
- mailing
- scheduling
- making copies
- sending mail including UPS & FedEx
- scanning
- other administrative duties
- Pull documentations needed for contract requirements
- Data entry for invoicing assist with reviewing of reports.
Minimum Qualifications:
- Degree: High School Diploma or Equivalent
- Experience: One (1) year experience in office management/administration, preferably with a public agency or assisting grant programs.
- Working knowledge of Microsoft Office Suite - including a strong knowledge of Microsoft Word, Excel, and PowerPoint
- Strong organizational skills and attention to detail
- Experienced, energetic, highly motivated, self-motivated, dependable person
- Comfortable in fast paced environment with expert written and verbal communication skills
- Extremely comfortable with administrative computer usage.
Preferred Qualifications:
- Knowledge of federally funded grant programs such as CDBG/CDBG-DR and FEMA HMGP
- Knowledge of various database and program management tools such as SmartSheet, Power BI, SharePoint, and other Microsoft Office Suite products
Additional Information:
- Personal Office: All personal office work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed
Benefits and more:
- Hourly rate based on location and experience: $18.00-$23.00
- 10 paid holidays
- Vacation pay Sick pay
- 401 (K) plan with matching
- Company paid STD and LTD
Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.
Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [email protected] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.
Skills Required
- High school diploma or equivalent
- At least one year of office management or administrative experience
- Working knowledge of Microsoft Office Suite, including Microsoft Word, Excel, and PowerPoint
- Strong organizational skills and attention to detail
- Strong written and verbal communication skills
- Comfort with administrative computer usage
- Ability to work in a fast-paced environment
- Knowledge of federally funded grant programs such as CDBG, CDBG-DR, and FEMA HMGP
- Knowledge of SmartSheet, Power BI, SharePoint, and other program management or database tools
- Ability to maintain required home-office internet speeds and ping rate
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What We Do
IEM is a professional services firm dedicated to building a safe, secure, and resilient world. Since 1985, our innovative strategies, technologies, and solutions have helped government and private sector customers achieve measurable results—lives saved, communities resiliently rebuilt, risks reduced, and preparedness increased. For over 40 years, IEM's skilled professionals have been committed to integrating science, technology, and real-world experience to develop smart, innovative solutions that truly solve each customer’s unique problem. Our list of customers includes federal agencies like the DHS, DOD, FEMA, HUD, SBA; state and local emergency management organizations in all 50 US states and 4 territories; critical infrastructure including nuclear power plants, chemical plants, hospitals, mass transit agencies, ports, and others. Representative IEM projects include: --Program Manager for the State of New York's disaster recovery housing program after Hurricane Sandy --Public Assistance and Hazard Mitigation Grant Program support to State of New York after Hurricane Sandy --Supporting FEMA response planning since 2003 --Preparedness support to 10 major metropolitan regions of Critical National Importance --Developed and applied unique, scenario-based planning process to support rapid, regional planning for catastrophic hurricanes in Louisiana (Hurricane Pam) and Florida and a catastrophic earthquake in the New Madrid Seismic Zone --Developed epidemiological models helping to reduce the risk of casualties associated with potential bioterrorism attacks --Developed web-based emergency management and response system for a federal program --Support research and development of defensive CBRNE systems for the U.S. Army --Exercise and real-time ground support for air evacuations during disaster response evacuations since 2009
