Administrative Assistant
We are seeking a dependable and
organized Administrative Assistant to assist our team with keeping daily office
operations running smoothly. This role would be required to work in the
office 5 days/week. Normal working hours 8-5pm or 8:30-5/5:30pm. Parking is 100% paid
for by the firm and is in a secured parking garage under our building.
Responsibilities:
- Handles incoming/outgoing
mail – printing mailing labels, (USPS, Certified Mail, and FedEx.) weigh for
postage, filling out certified mail forms, maintaining postage machine,
sorts/distributes internal mail to individual mail folders.
- Responsible for placing all orders for the office along with stocking the kitchen and office supply rooms.
- Coordinating firm/office events and in-office catering/lunches.
- Preparing,
proofing, and formatting of documents, correspondence, memos and reports
for internal and external use.
- Ensures accurate and timely preparation of
letters, correspondence and reports.
- May
assist with coordination department calendar needs; scheduling of internal
and external meetings via Microsoft Outlook.
- Scanning and electronically filing/organizing
documents into database in a timely fashion.
- Responsible for greeting clients and notifying personnel with whom they are meeting with.
- Managing
firm’s voicemail box and forwarding as necessary.
- Assisting with scheduling travel arrangements for firm staff
as necessary.
Requirements:
· 2+ years of experience in a similar
administrative assistant role is required. Experience in a financial service
company is a plus.
· An Associate’s degree or greater is required,
preferably in a business administration or office technology concentration.
· Strong proficiency with MS Office Suite (Excel,
Word, Outlook and PowerPoint) is required. Excel/spreadsheet and database usage/reporting skills are highly preferred. Experience
with embedding Excel in Word documents and formatting is a plus. A focus on
word processing and formatting is essential.
· Ethics and integrity are essential to this role
and the firm, the ability to keep client information confidential is a
requirement.
· A candidate in this role should be professional,
organized, and detail oriented. The ideal candidate must be deadline focused,
proactive, possess solid multi-tasking skills, patience, and ability to take directions
from several people.
Create your next chapter with Insero.
We’re growing, across our
services, our teams, and our impact. If you’re ready for new challenges,
and the opportunity to shape your own career path, this is your chance to do it
with a firm that truly walks the talk on culture. Our core
value - Be Passionate About People - guides everything we do. Our culture is
authentic, supportive, and recognized.
Awards & Recognition:
- #4
Best Company to Work For in New York - 2026 (ranked #1 in 2025 & 2024,
2022)
- Best
Accounting Firms to Work For (2012–2025)
- #1
Best Accounting Firm & Most Innovative Workplace (2025 & 2024,
Rochester Business Journal
- #4
Best Places to Work for Career Growth
Benefits:
We offer competitive salaries, an
outstanding paid time off program (4 weeks/160 hours), 16 paid holidays, 401(k) plan with firm contributions, tuition
reimbursement program, 100% employer paid parking, spot bonus program, a
variety of different medical plan options along with opt-out dollars if you do
not need medical ins coverage.
In the spirit of pay
transparency, we are excited to share that the starting pay range for this
position is $22.00-$26.00 per hour. Please keep in mind that
this range is base pay only and does not consider other components that make up
the total rewards package for the position such as eligibility to receive
discretionary spot bonus incentives. This range is a reasonable estimate of the
current range for this position. Actual compensation is influenced by a variety
of factors, including but not limited to skills, experience, qualifications,
and/or education and geographic location. It is not typical for a
candidate to be hired at or near the top of the range for their role and
compensation decisions are dependent on the capabilities and experience of the
candidate. Incentives, if any, depend on various factors, including, without
limitation, individual and firm performance.
Insero is proud to be
an Equal Opportunity Employer
Skills Required
- 2+ years of experience in a similar administrative assistant role
- Associate's degree or greater, preferably in business administration or office technology
- Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Word mail merge experience
- Strong Excel, spreadsheet, database usage, and reporting skills
- Experience embedding Excel content in Word documents and formatting documents
- Ability to maintain client confidentiality
- Professional, organized, detail-oriented, deadline-focused, proactive, and capable of multitasking
- Ability to take direction from multiple people and demonstrate patience
What We Do
Insero is a Rochester-based accounting and advisory firm serving businesses, nonprofits, government entities, schools, private equity firms, and individuals. Through its CPA and advisory entities, the company provides audit and assurance, accounting, tax preparation and planning, business consulting, transaction advisory, and related financial services. Insero emphasizes relationship-driven guidance, technology-enabled processes, financial clarity, and sustainable growth for its clients across the Northeast and Midwest.
